Accounting Assistant

THE COMPANY:

TRIP Contracting provides a proven track record of having successfully renovated hundreds of hotel interior projects over the last 20 years. Our General Contracting company is a newly formed partnership that offers a unique skill set by combining a successful hotel-focused business to complement the hospitality portfolio of InnVest Hotels, the largest hotel owner and operator in Canada. To learn more about InnVest Hotels, visit https://innvesthotels.com.

Our advantage comes from experience.  Delivering a quality product, on budget and on schedule comes from using skilled, efficient, and experienced subtrades.  Most of the trades Trip employs have a sole focus on hotel renovations. We have a proven track record that meets or exceeds Brand requirements and have worked successfully with Marriott, IHG, Choice Hotels Canada, and numerous independent brands.

THE ROLE:

The Accounts Payable/Receivable Associate reports to the Managing Partner and is responsible for providing financial, administrative, and clerical services. This role is responsible for processing and monitoring payments and expenditures. Providing these services in an effective and efficient manner will ensure that payments are accurate and up to date, ensuring  vendors and suppliers are paid within established time limits.

ACTIVITIES:

• Enters invoices and expense reports into Sage and ensures proper authorization, appropriate coding to projects, and timely processing of payments.
• Handle vendor, subcontractor, and internal inquiries.
• Audit expense reports and invoices.
• Provide month-end reports and analysis, as required.
• Process all expenditures relating to travel, projects, subcontractors; exercising extreme discretion with such sensitive and confidential information.
• Prepare A/R invoices and track A/R payment received.
• Work closely with the business or other finance teams to collect data for month end close as required.
• Assist in monitoring and reviewing accounting processes &procedures and recommend changes as appropriate to improve internal controls and/or efficiencies.
• Prepare and collate credit card receipts for reconciliations in line with reporting requirements.
• Assist in the preparation of other ad hoc reports, as necessary.

COMPETENCIES WE ARE SEEKING:

Academic/Education Requirements:

• Post Secondary education in Accounting/Business related program.

Knowledge, Experience and Skills Requirements:

• Minimum 1-2 years relevant experience in accounting, office administration or related departments performing accounting-related duties.
• Demonstrated proficiency in the use of Accounting/Finance software.
• Excellent verbal and written communication skills
• Knowledge of accounts payable processes.
• Attention to accuracy to ensure that all data is correctly entered, and that expenses are fully documented and approved for payment.
• Ability to relate well with co-workers and supervisors.
• Demonstrated customer service skills, both internal and external, with the ability to resolve conflicts.
• Ability to maintain confidentiality.

Mental Effort required to perform the job:

• Frequent mental and visual concentration during computer work daily.
• Frequent listening and mental attentiveness in dealing with Customer or Public, and Manager’s requirements.
• Frequent mental effort required in multi-tasking and handling interruptions that require constant refocusing.

Physical Effort required to perform the job:

• Continuously requires manual dexterity speed and hand/eye coordination to operate computer systems daily.
• Periodic lifting of computer hardware and office administration materials such as files, binders, banker boxes, etc.

Responsibility for Resources:

• Responsible for work area.
• Responsible for confidential Accounting & Finance documents, equipment, and protocols related to the company.

Working Conditions

• Continuously working at a workstation assigned by the Manager.
• Continuously working in a climate-controlled office.
• Infrequent travel to properties, as required.
• Frequent meetings (in-person, virtual) to discuss various subject matter.
• Flexible working hours, as required.
• Tight deadlines.

Type of Supervision Required

• Works under general instructions to prioritize and complete assigned tasks.

TRIP Contracting is an inclusive employer. As part of TRIP Contracting’s commitment to accessibility, we will ensure equality by providing a selection process and work environment that is inclusive and barrier free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Any special accommodation needs required in order to allow applicants to participate in the recruitment process to their full potential can be arranged in advance by contacting InnVest to arrange practical and appropriate accommodation. We appreciate all applications; however, only those applicants selected for an interview will be contacted.

Job Types: Full-time, Permanent