Accounting Assistant

POSITION: Accounting Assistant

SUMMARY: The Accounting Assistant will be responsible for processing and recording receipts for multiple entities, sending invoices to the appropriate staff to enter, as well as support the rest of the accounting team as needed.

REPORTS TO: Accounting Manager, Property Management

FLSA STATUS: Full-time, Administrative Hourly

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Process Impact Seven deposits.
• Process property management deposits received by Home Office or received via EFT into bank account(s).
• Handle all invoices and inquiries received in the AP email.
• Reconcile vendor AP statements.
• Process invoices.
• Maintain AP email inbox.
• Assist site managers and vendors regarding any payment inquiries.
• Process HUD and RD vouchers; reconcile and post payments to resident ledgers; work with team members to resolve any discrepancies.
• Process inter-company receivables and reconcile regularly.
• Reconcile accounts receivables general ledger accounts to subsidiary ledgers.
• Resolve receipt and payment issues in a timely manner.
• Submit accounts to collections agencies.
• Collect, submit (as needed) and track reserve reimbursement requests.
• Assist with any additional duties associated with these processes.
• Contributes to the development of processes and procedures.

NON – ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Attends appropriate meetings and training sessions.
• Maintains education and professional expertise through attendance at job related seminars, conferences and workshops.
• Assist with any general office and general accounting activities as needed.

SUPERVISOR RESPONSIBILITIES: None.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: Computer experience in basic accounting and database systems. Should be familiar with basic rules of Generally Accepted Accounting Principles. Associate degree in accounting or finance or equivalent experience is preferred. Experience with YARDI Voyager is preferred.

LANGUAGE SKILLS: Excellent written, oral and interpersonal communication skills.

Ability to express ideas clearly and concisely. Communicates optimistically, positively, and with honesty and openness. Maintains confidentiality of all Agency information.

MATHEMATICAL SKILLS:  Ability to do basic algebra and accounting calculations.  Ability to use spreadsheets or other database tools to summarize information and calculate amounts.

REASONING ABILITY: Ability to effectively prioritize and execute tasks in a high-pressure environment. Highly self-motivated, self-directed, and attentive to detail. Displays effective problem-solving skills, identifies, and implements innovative practices and the ability to work with diverse groups of people.

OTHER SKILLS AND ABILITIES: Good interpersonal/human relation skills. Experience working in a team-oriented, collaborative environment. Should be a self-starter who is willing to take ownership of the job and work independently when necessary.

CERTIFICATES, LICENSES, REGISTRATIONS: Valid driver’s license with current vehicle insurance is required to meet the position’s travel requirements, as needed.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to work flexible schedule.
• Ability to cope with pressure and challenges.
• Ability to work over 40 hours per week if workload dictates the need.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Ability to work with diverse groups of people.
• Ability to work in a team atmosphere and willing to help others when needed.
• Show respect towards co-workers and Impact Seven customers.
• Be timely in communications and task completion.
• Support concerns with recommendations for improvement.

• Ability to support concerns with recommendations for improvement.