Accounting Assistant

DUTIES AND RESPONSIBILITIES

• Manage and maintain file records: Filing of weekly check runs, deposits and other records. Create new records and update existing files accurately to ensure data integrity. This will include both physical and electronic files. 

• Oversee file archiving: Transfer outdated files to inactive storage in strict accordance with company maintenance and legal guidelines. This will include both physical and electronic files. 

• Respond to information requests: Retrieve requested files and answer internal inquiries promptly and efficiently.

Data Entry & Financial Tracking

• Process financial data: Enter cash receipts into company software, prepare bank deposits, and handle general data entry.

• Manage utility and Maintenance invoicing: Input utility invoices, track water usage via spreadsheets, and proactively communicate any high-usage anomalies. Process Maintenance reimbursement invoices. 

• Maintain organizational spreadsheets: Create, update, and manage Excel and Google Sheets to track company vehicles, property insurance policies and optimize office workflows.

Office Operations & Support

• Provide clerical support: Assist with general administrative and clerical duties to ensure smooth daily operations.

• Serve as operational backup: Support the Office Assistant with daily mail distribution, bank deposits, and post office runs.

• Other Duties as may be assigned

QUALIFICATIONS

Required:

• High school diploma or equivalent

Preferred:

• 2 year’s accounting experience with an emphasis on Accounting related duties.

• Communication skills both written and verbal.

• Proficiency in Microsoft Office, Google suite and excellent written and verbal communication skills along with the ability to work effectively in a team and individually.

• A regular and reliable record of attendance and punctuality.

• Ability to prioritize and multitask efficiently in addition to attention to detail  

Join our team as an Accounting Assistant and contribute to our financial success. This position offers the opportunity to grow your skills in a dynamic work environment. Apply now to be part of our dedicated team!