Accounting Assistant

POSITION SUMMARY: CHN, a $32Million nonprofit has a need for a friendly, engaging, energetic, self-motivated, organized, detail-oriented, technically savvy data entry experienced accounting assistant for its accounting department located in Tampa, Florida.

JOB SUMMARY: Reports to the Accounting Manager. Greets guests to the administration building and answers the general phone line. Responsible for various duties within the department, assists the Accounts Payable Specialist with the processing of vendor payments, and serves as backup for data entry of gifts and contributions into Raisers Edge. Participates in the organization’s continuous quality improvement efforts.

ESSENTIAL FUNCTIONS:

1. Provides front desk reception duties in the administration building:
   1. Greets all visitors in person or by telephone.
   2. Promptly answers and routes all incoming calls.
   3. Accept and log subpoenas from Sheriff for court dates and distribute to applicable Director.
   4. Distributes incoming mail and notifies recipient of packages.
   5. Follows procedure for mail containing donations.
   6. Accepts and provides receipts for non-cash, carry in donations.
2. Assists and provides backup to the Accounts Payable Specialist.

1. Assists with entering invoice information for vendor draft and manual ACH payments timely.
2. Assists with review of monthly employee mileage requests for accuracy in Microix and processing.
3. Assists with researching invoice and payment details and provides information as needed.
4. Assists with reconciling monthly vendor statements.
5. Provides backup to the Accounts Payable Specialist for generating weekly accounts payable ACH and running payments due along with required reports; ensures timely disbursement of the payments.
6. Assists with gathering requested accounts payable information for funder desk reviews and financial audits.

1. Maintains and reconciles gift cards.
2. Is custodian of Administration petty cash.
3. Orders office supplies for the accounting department.
4. Provides backup for data entry of contributions into Raisers Edge (fund raising software).
5. Provides backup to various tasks of Accounting Manager as needed.
6. Assists with special projects as requested by supervisor or Director of Finance.

MINIMUM QUALIFICATIONS REQUIREMENTS: 

Education & Experience:  Associate’s degree in accounting, business or related field from an accredited college and/or university preferred. Minimum 4 years of experience with Blackbaud, MIP, and/or other ERP systems. Strong Excel skills, including use of Vlookups, Xlookups , and pivot tables.

• Must possess and maintain a valid Florida driver’s license with no record of criminal driving offense of license suspension.
• Must possess means of providing job related transportation and show proof of required insurance. Must be insurable under CHN’s current auto insurance policy.
• Must successfully complete and maintain FDLE clearance, Federal background and state criminal background check and sexual predator screening.

Knowledge, Skills and Abilities:

• Ability to perform moderately complex mathematical calculations.
• Ability to handle multiple interruptions while performing detailed work.
• Must have reliable in-person attendance and extremely trustworthy.
• Must be proficient in Microsoft Office Suite.
• Excellent organizational skills and attention to detail.
• Excellent time management and highly organized.
• Consistently and accurately follow established policies and procedures.
• Ability to maintain confidential and meticulous records.
• Ability to communicate effectively with supervisors, fellow staff members and others
• Ability to work independently as well as part of a team in a fast-paced accounting environment
• Ability to communicate effectively, verbally, and in writing. Ability to establish effective working relationships with co-workers and visitors.
• Possess effective interpersonal skills, outgoing, positive, high energy, friendly, and a can-do attitude.

ESSENTIAL PHYSICAL SKILLS:

• Possess good hearing (with or without hearing device).
• Ability to effectively operate a telephone and personal computer. Frequent use of hands, voice and hearing.
• Ability to speak clearly and effectively.
• Ability to perform moderate lifting (15-25 lbs).
• Ability to sit for long periods of time.
• Ability to stand for long periods of time on occasion.
• Reasonable accommodation will be made for otherwise qualified individuals with a disability.

Regular Schedule: Monday- Friday. Additional hours in evenings/weekends may be necessary, but not regularly.