Accounting Assistant

POSITION SUMMARY

This position is a Limited Term part-time (24 hrs./week) position. The ideal start date for this position is 07/27/26 to cover a 14-week leave of absence for a current employee. This Limited Term Employee will report directly to the Controller and is responsible for all aspects of accounts payable processing.  Works closely with the company Controller and Accountant with month end and year end closing activities.  This position has internal relationships with the management team and external business relationships with vendors and financial professionals.  This position acts as a resource to all employees.

ESSENTIAL JOB KNOWLEDGE

• Audits, analyzes (noting discrepancies) and codes invoices to department manager for approval for payment. 
• Ensures all invoices are paid on time.
• Enters invoice data in FileBound and NetSuite to ensure proper payment to vendors. 
• Performs processing of weekly payments to vendors; checks & ACHs. 
• Maintains vendor files and communicates information to vendors and employees. 
• Reconciliation of vendor accounts. 
• Creates A/P reports for management as needed. 
• Assists in year-end closing with processing 1099 forms. 
• Responsible for requesting IRS form W-9 from applicable vendors and for ensuring we have those forms on file. 
• Prepares UWHCD credit applications requested by vendors/creditors.
• Assists Controller, Finance Program Coordinator, and/or Accountant with month end closing, reconciliation of Aged Payables in NetSuite, and other designated tasks. 
• Assists in the preparation and posting of monthly journal entries. 
• Assists Controller and other management members with other duties as requested.
• Successfully completes initial and ongoing organizational and department education, training, and competency requirements.
• Infection Control: Understands, demonstrates, and follows organizational infection control guidelines (CDIC).
• Quality: Focuses on improving processes and champions efficiency in daily work activities.
• Safety: Promotes a culture of safety by taking accountability for individual actions, including but not limited to, promptly reporting errors or near misses via the organization’s occurrence reporting system and participating in developing improved safety processes, as appropriate. (ADM015, ADM016, OPS044, Mission Statement).
• Performs other duties as assigned.

JOB REQUIREMENTS 

Licenses:

N/A

Education:

• High school diploma or equivalent required.
• Associate degree in Accounting preferred.

Experience:

• Minimum of 3 years of recent experience in Accounts Payable (AP) preferred.
• Prior experience and working knowledge in accounts payable systems preferred.

Miscellaneous:

• Familiarity with NetSuite accounting system highly preferred.
• Must be proficient in using MS Office (i.e., Excel, Word).
• Must demonstrate strong ethics and a high level of personal and professional responsibility regarding accuracy, quality of work, and confidentiality.
• Must be an effective team player and possess strong verbal and written communication skills.