Accounting Assistant

Position Summary

The Assistant Accountant is an experienced accounting professional with a strong understanding of accounting principles and practices. This role requires a commitment to developing knowledge of the wine industry and winery operations. The ideal candidate is detail-oriented, organized, proactive, and capable of supporting a variety of accounting functions in a fast-paced environment.

Essential Functions

• Support monthly reconciliations of bank accounts, intercompany balances (due to/from), and balance sheet accounts.

• Manage accounts payable processes, including invoice portal administration, invoice coding, vendor registration, billbacks, and invoice validation to ensure accurate and timely processing.

• Support payment accounting activities, including recording and reconciling payments, verifying payment details, and resolving discrepancies.

• Perform payroll accounting activities, including preparing payroll-related journal entries, reconciling payroll accounts and liabilities, and coordinating with the Payroll team to resolve variances.

• Review, code, and reconcile employee expense reports and corporate Visa expenses, ensuring proper documentation, approvals, and accurate general ledger allocations.

• Assist the Cost Accountant with cost analysis and the preparation of costing entries.

• Perform inventory reconciliations, investigate discrepancies between inventory records and the general ledger, and collaborate with the Cost Accountant and operations teams to resolve variances.

• Prepare and post journal entries as needed, ensuring accuracy and compliance with accounting standards.

• Assist with the implementation of a new Enterprise Resource Planning (ERP) system, including data validation, process improvements, and system testing.

• Support special projects and other accounting initiatives as assigned.

Minimum Qualifications

• Minimum of 3–5 years of accounting experience.

• Bachelor's degree (B.A. or B.S.) in Accounting or a related field from an accredited four-year college or university.

• Proficiency in Microsoft Excel, including pivot tables, VLOOKUP, and macros.

• Strong organizational skills with exceptional attention to detail and accuracy.

• Excellent written and verbal communication skills.

• Ability to prioritize responsibilities, manage multiple tasks, and consistently meet deadlines.

• Demonstrated ability to work effectively and adapt to changing priorities in a fast-paced environment.

• Positive attitude, strong initiative, and the ability to build collaborative relationships and contribute to the Accounting team's success.

• Strong analytical and creative problem-solving skills, with a proactive approach to identifying opportunities for improvement.

• Ability to work collaboratively with colleagues while demonstrating professionalism and upholding the company's commitment to excellence.

Additional Functions

• Comply with all company safety policies, practices, and procedures. Participate in required safety training and promptly report unsafe conditions or work practices.

• Contribute to team initiatives and perform additional duties as assigned.

• Maintain accurate and timely timekeeping records in Paychex.

Physical Requirements

• Perform primarily sedentary administrative duties requiring prolonged periods of sitting and computer use.

• Possess sufficient manual dexterity to operate office equipment, handle documents, and perform routine clerical tasks.

• Occasionally lift and move objects weighing up to 20 pounds.

• Perform occasional filing duties that may require bending, standing, reaching, or accessing filing cabinets.

• Possess sufficient visual and auditory capabilities to perform essential job functions, including computer work and office communications, with or without reasonable accommodation.

Work Environment

• Work primarily in a well-lit, climate-controlled office environment with adequate ventilation.

• Routinely use standard office equipment, including computers, telephones, printers, photocopiers, and filing cabinets.

• Experience moderate noise levels typical of an office environment, including conversations, telephone calls, and group activities.

Schedule and Travel Requirements

• Primarily a standard weekday schedule, with occasional evening or weekend work as business needs require.

• Travel may be required based on business needs.