Accounting Assistant

The School Accountant (SA) is an experienced accounting professional who is responsible for the daily posting of accounting transactions and reporting on the school’s financial results.  This position assists the Principal with the stewardship of the finances, in accordance with Archdiocesan policies and guidelines. He or she values the organization and responsible management of resources and helps the Catholic School fulfill its mission and purpose.

The SA serves in a key financial support capacity to the Principal, School Board, and any other finance-related positions.  The position ensures accounting transactions are recorded correctly and financial statements provide accurate and timely information.

Essential Functions

• Receive all invoices and check requests weekly for multiple entities.
• Maintain ongoing records of expenditures to date compared to the annual budget.
• Download, reconcile, and post funds received monthly through PayPal, tuition systems, Brightwheel, TeamSnap, Zeffy, and other platforms.
• Collect hourly employee timesheet data and prepare biweekly payroll summaries.
• Assist school administration with new student applications, admissions processing, and contract setup during key enrollment periods.
• Manage the school’s tuition management system, including communication regarding delinquent tuition accounts.
• Serve as a liaison between families and the external tuition payment processor and process direct tuition payments.
• Complete account reconciliations on weekly, semi-monthly, or monthly cycles.
• Collaborate closely with the Principal, Controller, and full-time accounting assistant.
• Prepare and process billings for Extended Care and field trips.
• Perform other duties as assigned.

Position Qualifications

• Bachelor’s or master’s degree in a related field.
• Minimum of two years of bookkeeping or accounting assistant experience in a professional setting.
• Strong proficiency with QuickBooks.
• Moderate proficiency with Microsoft Office, especially Excel.
• Previous experience in an educational setting and general knowledge of the Catholic faith (preferred).
• Ability to maintain positive and effective working relationships.
• Ability to maintain confidentiality and professional conduct in all situations.
• Strong written and verbal communication skills.
• Desire to participate in ongoing training.
• Team-oriented with an emphasis on flexibility and adaptability.
• Capacity to balance empathy and sensitivity in interactions with families with tuition delinquencies, while adhering to established policies.
• Effective problem-solving, prioritization, and decision-making skills.
• Strong attention to detail and accuracy.
• Ability to navigate ambiguity when handling new questions or problems that arise throughout the day.
• Willingness to research previous solutions as a resource for resolving current issues.

Pay Range:  $18.00 - $20.00, Hourly  

Benefits:

We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and personal leave.** Please click on the link below for more detailed information:  

https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/