Accounting & Payroll Supervisor

Overview

MVT Canadian Bus, Inc. proudly operates the Barrie Transit conventional, specialized and on-demand transit service for the City of Barrie from a $22M state of the art facility as part of a 20-year operating contract which commenced in 2015. We are committed to being a company that makes a difference in people's lives by inspring our employees, treating our customers s part of the famiy, and making our communities even better places to live. 

Responsibilities

Position Summary: Reporting to the Accounting Manager, the Accounting & Payroll Supervisor provides support to the overall business but more specifically is a key member of the accounting team, providing financial support to the business in areas of payables, payroll, forecasting and program management.

Key Responsibilities & Accountabilities: The following is not intended to be a comprehensive list of the essential functions of the Accounting & Payroll Supervisor position, but rather a general description of some of the requirements necessary to carry out the duties and responsibilities of this position. The Accounting & Payroll Supervisor must be able to perform the following tasks, among others:

• Manages the timely and accurate processing of the bi-weekly full cycle payroll
• Enters all payroll information daily in appropriate software, making note of potential pay discrepancies and maintaining employee time data
• Develops audit and internal control processes for payroll processing
• Reviews internal reports and reports from payroll provider for accuracy and reasonableness
• Researches discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, etc.) to ensure accuracy and adherence to procedures prior to processing
• Works with payroll provider to ensure compliance with all relevant legislative requirement
• Communicates with a variety of internal and external parties for the purpose of ensuring accurate processing of payroll deduction
• Assist with WSIB compliance and reporting; reviews payroll records to ensure remitted accurately
• Maintains a wide variety of payroll information, files and records in written and electronic formats for the purpose of processing payroll deductions or garnishments and payroll audits
• Reconciles and reviews payroll to ensure accuracy of earnings and deductions, including reviewing codes to ensure taxable benefits recognized correctly and Pension and RRSP contributions are calculated properly
• Provides Journal Entries for each pay and accruals
• Ensures payroll compliance to Collective Bargaining Agreements
• Prepares ad hoc, periodic and annual reports as required
• Enters and processes purchase order through internal accounting software 
• Prepares accounts payable invoices for responsible manager approval and payment
• Performs monthly reconciliations of vendor statements
• Reviews and processes expense claims for reimbursement
• Processes petty cash reimbursements
• Processes and reconciles inbound and outbound manual cheques
• Updates and maintains vendor and supplier files
• Prepares projections as required by local, regional and corporate management for forecasting purposes
• Assists in ensuring the operation is compliant with all laws, regulations and standards applicable including both client and company policies and procedures
• Identify and recommend new ways to save money by streamlining business processes
• Works with staff and management to monitor system performance through business reports
• Assists with the develop standard operating procedures geared to ensure consistency and that service meets contract requirements and corporate policy and are documented properly
• Assists in the recruitment, selection, training, coaching and supervision of staff
• Communicates clearly and provides support to help staff accomplish assigned objectives
• Monitors attendance and absenteeism
• Addresses human resource issues promptly, accordingly and following the principles of progressive discipline where appropriate, emphasizing corrective actions to improve individual performance
• Determines whether to discipline and apply discipline, including suspensions and terminations, according to company policy
• Participates in and advises management regarding labour relations strategies and relationships
• Represents Company in grievance procedure
• Maintains a professional demeanor and appearance a providing consistent example to operations staff
• Respects and maintains the confidentiality of all payroll records, employee records, business records, client and customer information, data and other information not otherwise available to the public.
• Assists with periodic cycle count of parts inventory
• Supports other departments (e.g. Maintenance, Operations, Human Resources, Health & Safety) with various duties including special projects and providing back-up when required
• Maintains a safe work area and a focus on safety to reduce the opportunity for injury to self or other employees
• Demonstrates regular and consistent attendance and punctuality in compliance with the company attendance policy
• All other duties as assigned

Working Conditions: The Accounting & Payroll Supervisor works primarily in an office environment. The Accounting & Payroll Supervisor may be called upon after hours from time-to-time in an emergency, or other reasons as required. The job requires the following physical activities: sitting, standing, walking, pushing, pulling, loading and unloading, typing, filing, answering phones.

Qualifications

Qualifications:

• Completion of a degree or three (3) year college diploma with specialization in Accounting, Booking, Payroll Administration or an equivalent combination of education and experience
• Accounting and/or Payroll designation in progress is preferred
• Three (3) years of experience in progressively responsible accounting positions
• Minimum three (3) years of experience processing payroll in a unionized and non-unionized environment; knowledge of specific payroll processing systems (e.g. ADP Pay@Work) preferably in the transportation industry
• Experience supervising in a unionized environment; supervisory experience of a unionized work group in a different industry may be considered at the Company’s discretion
• Excellent customer service and communication skills and experience
• Be able to pass and maintain a clear Criminal Background Check

Knowledge, Skills, & Abilities:

• Knowledge of ADP year end processing
• Knowledge of GAAP and IFRS
• Knowledge of the Employment Standards Act as it pertains to payroll and the ability to interpret collective agreements and standards of practice
• Knowledge of internal controls and their application
• Proficient in Microsoft Office software, including Word, and Outlook
• Intermediate to advanced MS Excel skills including complex formulas, functions, pivot tables and V-Lookups.
• Project management skills with the ability to plan, implement and complete solutions
• Analytical with a strong attention to detail
• Problem-solving skills with the ability to provide easily understood solutions
• Highly organized with the ability to handle multiple projects simultaneously while exceeding established goals and objectives
• Strong written and verbal communication skills
• Ability to work independently and objectively
• Ability to communicate effectively and work with all departments
• Ability to provide strong customer service
• Ability to deal politely with the public and employees
• Ability to work under general direction

Benefits of Working for MVT:

• An opportunity to work close to home and minimize your commute time
• Challenging and rewarding work providing safe transport to members of the public
• Ability to work independently in a state-of-the-art facility
• A variety of work schedules (we operate 7 days a week)
• Company paid uniforms
• Employee Discounts with local businesses
• Room for growth/advancement

How to Apply: Interested applicants please apply online: careers.mvtransit.com. Note: Due to the high volume of applications received, MVT will only contact those applicants who have been shortlisted.

MVT is committed to equity in employment. Our goal is a diverse, inclusive workforce. We strongly encourage applications from all qualified applicants. Accommodation is available for applicants, including those with disabilities, throughout the recruitment process. Please contact Human Resources at 705-792-5033 or BarrieHR@mvtcanada.com.