Accounting & Payroll Specialist

ABOUT EVENTCONNECT

At EventConnect, we’ve built a team of sports and technology enthusiasts who work each day to support our partners.  Our product connects event organizers, hotels, and cities, offering a better way to manage communication, marketing, in-depth reporting, and everything in-between. 

EventConnect's head office is located in downtown London, Ontario.  Our workspace is open, fun, and is filled with productive energy. We value teamwork, integrity, innovation, intuitiveness, and reliability. We believe these values promote cross-departmental collaboration to enhance our partners' and customers' experience and service. 

EVENTCONNECT OFFERS

• Competitive salary and benefits
• Casual but energetic work environment made for today’s workers
• Performance-driven culture
• Growth opportunities
• A culture of teamwork, celebrations of success, social gatherings and goal-oriented work

ABOUT THE ROLE

As the Accounting & Payroll Specialist, you will play a key role within the finance department, supporting the organization’s financial operations with a focus on accurate payroll processing, financial recordkeeping, and compliance. In this position you will be bridging administrative, financial, and personnel functions to ensure smooth and efficient operations across the organization. This job posting is for an existing vacant position.

KEY RESPONSIBILITIES

Payroll Administration

• Process end-to-end payroll on a regular schedule (semi-monthly)
• Maintain employee payroll records, including new hires, terminations, and changes
• Calculate wages and deductions (taxes, benefits, etc.)
• Ensure compliance with applicable tax laws and employment regulations
• Respond to employee payroll inquiries and resolve discrepancies

Finance & Accounting Support

• Perform basic bookkeeping functions including recording accounts payable, accruals, expenses, cash receipts and journal entries
• Preparing invoices, following up with hotels to obtain final room night reconciliation, and recording invoices in the accounting system
• Assist the Accounts Receivable Specialist with follow up on outstanding invoices and coordinating collections activities including reconciling customer accounts to ensure data accuracy
• Support month-end and year-end closing activities
• Prepare financial reports 
• Support the event organizer revenue share payment process 
• Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners
• Maintain an accurate and complete trail of supporting documentation for all financial and bookkeeping activities
• Maintain documentation of processes and related internal controls related to the position

Compliance & Reporting

• Ensure compliance with government regulations and internal policies
• Prepare and submit statutory filings (e.g., payroll taxes, remittances)

Systems & Administration

• Use payroll and accounting software to maintain accurate data
• Improve and maintain payroll and finance processes
• Ensure confidentiality of employee and financial information
• Perform other administrative duties of the finance department

QUALIFICATIONS

• A post-secondary graduate or equivalent work experience in Accounting/Finance & Payroll
• You must be eligible to work in Canada (open work permit, permanent resident of Canada or Canadian citizen)
• 2+ years experience in a similar role
• Experience in payroll processing, benefits and financial administration
• Knowledge of payroll legislation and tax regulations
• Payroll certification is highly regarded 
• Proficiency in accounting & payroll/HR software (e.g., QuickBooks, ADP) and Google workspace based platform (Gmail/sheets etc.) in addition to Excel
• Advanced computer skills particularly with spreadsheets
• Ability to handle sensitive information with discretion
• Basic knowledge of accounting principles and internal controls
• Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records
• Experience in gathering data, compiling the proper information, and preparing financial reports
• Effective attention to detail and a high degree of data entry accuracy
• Ability to manage multiple tasks and responsibilities
• Strong focused work ethic and positive team attitude
• Demonstrates integrity in the workplace; consistently adheres to company values, policies, and regulations
• Creative problem solver, critical & analytical thinker, strives to create efficiencies
• Self-motivated, driven, and willing to learn
• Meticulous, organized and reliable 
• Ability to adapt and accept new challenges
• Friendly, professional and confident in person, on the phone and through email communications
• This role requires working in our London, ON office with the possibility of moving to a hybrid role after the training period ends

EventConnect  welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Should an applicant be selected for an interview, please inform EventConnect  of any required accommodations. If an applicant or successful candidate requests an accommodation, adjustments to support specific needs will be made.

We thank all candidates who apply, Only those selected for screening and an interview will be contacted.