Accounting & Payroll Coordinator

FoxHire is seeking a detail-oriented and customer-focused Accounting & Payroll Coordinator to join our Finance Department full-time. This role provides integrated support across payroll, accounting, and finance operations, serving as a primary point of contact for employees, clients, customers, and vendors regarding payroll and accounting inquiries.

The Accounting & Payroll Coordinator is responsible for payroll administration support, accounts payable processing, customer remittance activities, financial reporting support, and maintaining accurate documentation and records. This position requires strong communication skills, exceptional attention to detail, and the ability to manage multiple priorities while delivering outstanding internal and external customer service.

This is an excellent opportunity for an individual seeking to build a career in accounting, payroll, and finance operations while gaining exposure to a variety of functions within a growing organization.

Schedule: Full-time, Monday through Friday, 8:00 AM - 5:00 PM EST. Additional time may occasionally be required during holiday-shortened work weeks, payroll processing periods, month-end close activities, and quarterly reporting cycles. This is a hybrid role, with a preference for candidates able to work in the Canton, Ohio office at least one day per week and remotely from their home office the remainder of the week.

Essential Functions

Payroll Administration & Employee Support

• Serve as a primary point of contact for contract employees regarding pay, deductions, tax forms, direct deposit changes, garnishments, and general payroll inquiries.
• Monitor and respond to communications received through the Payroll inbox and phone system in a timely and professional manner.
• Research payroll questions and resolve routine issues, escalating complex discrepancies as appropriate.
• Assist employees with payroll onboarding documentation, including W-4s, state tax forms, direct deposit forms, and tax setup.
• Support payroll administration activities and employee record maintenance.
• Track, document, and maintain payroll adjustments, corrections, and approvals.
• Assist with garnishment administration, employee communications, and new hire reporting requirements.
• Coordinate with Human Resources, Operations, and Finance teams regarding payroll matters and employee support needs.

Administrative & Documentation Support

• Maintain accurate payroll records and documentation in accordance with internal controls and compliance standards.
• Track and document payroll adjustments, corrections, and approvals.
• Assist with garnishment documentation and employee communications.
• Support new hire reporting and related compliance requirements.
• Prepare supporting documentation for audits and internal reviews.

Accounting Operations & Customer Support

• Monitor and respond to customer, client, and vendor inquiries received through the Accounting inbox and phone system.
• Process Accounts Payable vouchers and related accounting transactions.
• Assist with customer remittances, payment applications, and account maintenance activities.
• Maintain organized accounting records and supporting documentation.
• Support accounting administrative functions and finance-related projects.
• Assist with vendor and customer communications regarding payments, invoices, and account inquiries.

Financial Reporting & Compliance

• Assist with weekly, monthly, quarterly, and annual payroll and financial reporting.
• Support reconciliation of payroll, accounts payable, and other financial reports, identifying discrepancies for review.
• Assist in preparing supporting documentation for journal entries, audits, compliance reviews, and internal controls.
• Maintain records related to payroll tax filings, employee documentation, and financial transactions.
• Ensure documentation and recordkeeping practices comply with company policies and regulatory requirements.

The Ideal Candidate

• Strong customer service orientation with the ability to communicate clearly and professionally.
• Detail-oriented, organized, and dependable.
• Professional, motivated, and able to manage multiple priorities.
• Able to work independently while collaborating effectively with cross-functional teams.
• Comfortable handling confidential information with discretion.
• Proficient in Google Suite, Microsoft Office, and web-based applications; familiarity with payroll or accounting systems preferred.
• Familiarity with Sage 500, Patriot Payroll, or similar accounting and payroll systems. 
• Basic understanding of payroll concepts (tax withholdings, deductions, overtime) preferred.
• Associate’s Degree in Business, Accounting, Finance, or related field preferred (or equivalent experience).
• 0-3 years of experience in an administrative or finance-related role; multi-state payroll environment experience is a plus.

Who We Are

FoxHire provides Employer of Record (EOR) staffing services, placing workers in temporary “contract” positions throughout the United States. We primarily place technical and high-level professionals such as nurses, therapists, engineers, accountants, and programmers into contract assignments as our W-2 employees.

Our in-house teams in Human Resources, Operations, Sales, Finance, and Product Development support our nationwide workforce from our corporate office in Canton, Ohio. Remote and hybrid work options are available for our corporate team members.

Some of Our Perks Include

• Tuition reimbursement
• Remote work options
• $400 toward home office furniture
• Company-provided laptop, monitors, and necessary equipment
• Bi-weekly stipend toward internet service
• 128 hours of PTO in the first year (pro-rated upon hire)
• Ten company-paid holidays
• Two weeks paid parental leave for births and adoptions

Benefits & Pay

We offer competitive compensation, a generous paid time off package, and a comprehensive benefits program including:

• Employer-subsidized medical, dental, and vision insurance
• Section 125 HSA and FSA medical and dependent care accounts
• 401(k) with company match
• Company-paid life insurance
• Short-term and long-term disability insurance

The pay range for this role is $19 - $24 / hour.

FoxHire is an Equal Opportunity Employer committed to fair and equitable hiring practices. We consider all qualified applicants without regard to legally protected characteristics.