Accounting & Operations Specialist

Baker Engineering, LLC’s (BE) core business centers around the design and development of high-tech, high-performance technologies for a variety of applications, from custom military and commercial engines to engine components, to the production of parts and mechanical assemblies for other industries. BE is a division of Waséyabek Development Company, LLC that is wholly owned by the Nottawaseppi Huron Band of the Potawatomi, a Federally recognized Indian Tribe.

POSITION SUMMARY

The Accounting & Operations Specialist is responsible for a broad range of accounting, payroll, and administrative functions, with a strong emphasis on government contract compliance and reporting. This role supports financial operations through invoicing, accounts payable/receivable, payroll processing, reconciliations, and reporting, while also assisting with purchasing, compliance registrations, and general office operations.

ESSENTIAL FUNCTIONS

Accounting & Financial Operations

• Process customer invoicing, including government contract billing
• Manage accounts payable and accounts receivable
• Perform weekly and monthly account reconciliations
• Prepare monthly financial and accounting reports
• Assist in annual budgeting, variance analysis, and financial planning
• Support year-end tax reporting activities

Payroll Administration

• Process bi-weekly payroll, including deductions (401k, child support, etc.)
• Ensure accurate payroll tax reporting and compliance
• Verify labor allocation for government contract work

Government Contracting & Compliance

• Manage billing and reporting for government contracts
• Maintain compliance with ITAR requirements and related guidelines
• Administer and maintain registrations (SAM, SBIR, ITAR)
• Track and label government property per regulations

Purchasing & Operations Support

• Generate and manage purchase orders from requisitions
• Order materials, parts, and supplies
• Assist with inventory counts and tracking
• Support ISO audit coordination
• Coordinate facility maintenance vendors
• Other duties as assigned by upper management

Reporting & Analysis

• Prepare and analyze financial and operational reports
• Identify trends and provide insights to management
• Assist with performance quoting and cost tracking
• Administrative & Cross-Functional Support
• Maintain organized office systems and records
• Communicate with customers and vendors

MINIMUM QUALIFICATIONS

• Bachelor’s degree in accounting or related field, or equivalent combination of education and relevant experience in accounting, payroll, or financial operations.
• 3–5 years of experience in accounting, payroll, or similar role
• Experience with AP/AR, payroll processing, and general accounting
• Proficiency in Microsoft Office (Excel required)
• Strong analytical, organizational, and problem-solving skills
• High attention to detail and accuracy
• Ability to work independently and manage multiple priorities
• U.S. Citizenship (ITAR compliance required)

PREFERRED QUALIFICATIONS

• Experience in a manufacturing environment
• Familiarity with government contract billing and reporting
• Experience with payroll tied to government contracts
• Experience with Sage or similar accounting/payroll systems
• Exposure to ISO audits or compliance processes
• Prior knowledge or experience working with a Native American Tribe. 

WORK ENVIRONMENT

Office environment

TRAVEL

This position does not require travel

POSITION TYPE

Full-time salaried non-exempt

RELOCATION

Relocation expenses are not provided

HIRING PREFERENCE

Veteran Hiring & Native American Preferences will be applied in accordance with BE policy. 

Baker Engineering is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. Minorities, females, veterans, individuals with disabilities are encouraged to apply.