Accounting and Operations Assistant

Accounting and Operations Assistant

ABOUT OGILVIE LLP

Ogilvie was built in 1920 on a tradition of building relationships and working alongside our clients, and that is still our philosophy a century later. Located in Edmonton, we are leaders in Corporate & Commercial, Real Estate, Litigation, and Wills & Estates Law.

Ogilvie provides its staff with an opportunity to be challenged and rewarded by working in a dynamic, team-oriented environment alongside some of the top lawyers in Alberta. Putting our clients first is at the center of all we do at Ogilvie, and our specialized legal teams work side by side with our clients to help them achieve and further their business goals.

Creating successful client relationships is central to our work culture, and we are always looking for talented new people to grow our pool of expertise and provide quality service to our clients. If you think you would be a great addition to our team, we would love to hear from you.

THE OPPORTUNITY

We are currently inviting qualified candidates with experience in office administration, accounting, or a combination, to apply.

This role provides support to the administration team, dealing with a variety of general office and accounting matters. The successful candidate will have excellent communication skills, well-developed interpersonal skills, will be organized, and flexible. A willingness to learn and a positive, professional attitude are essential; prior experience in a legal setting is considered an asset.

Our positions offer competitive compensation based on qualifications and experience.

Hours of work are 8:00 AM – 4:00 PM, Monday to Friday.

KEY RESPONSIBILITIES

• Assist with accounts payable and accounts receivable
• Posting and completing reconciliation of disbursements, accounts and firm credit cards
• Process and distribute statement of accounts
• Provide support to the trust desk, including processing and receipting general deposits, and completing bank runs
• Provides reception coverage; scheduling courier services, directing calls, emails, faxes and visitors
• Provides operational support to the administrative team, including special event assistance, ordering office, coffee and break room supplies and ensuring adequate supplies are maintained in all copy/supply rooms and kitchens
• Manages outgoing Canada post mail; including collection, weighing, postage, mailbox delivery, and new hire courier process training
• File storage and management
• Other duties as assigned

DESIRED SKILL SET

• High professionalism and the ability to respect confidentiality
• Strong organizational skills
• Be able to multi-task and prioritize
• Interpersonal skills
• Reliable and accountable
• Has excellent verbal and written communication skills
• Ability to lift and carry items weighing up to 30 pounds, while kneeling and bending

TECHNICAL ASSETS

• Must have knowledge in MS Excel, Word, Outlook, Teams
• ACUMIN knowledge an asset
• Net Documents knowledge an asset

EDUCATION & EXPERIENCE

• Minimum Highschool Diploma
• Accounting or Office Administration diploma an asset
• 1-year general office administration or accounting experience preferred

APPLICATIONS

We thank all applicants for their interest in Ogilvie; however, only those candidates selected for an interview will be contacted.

Please visit our careers page to see more job opportunities.