Accounting and Grant Budget Program Manager

OVERVIEW

The University of St. Thomas invites qualified candidates to apply for an Accounting and Grant Budget Program Manager (Prog. Mgr I) position within the College of Engineering.

The University of St. Thomas embraces belonging and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion an inclusive environment.  The University is an Equal Employment Opportunity Employer (EEO).  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic.  This commitment to inclusion and equal opportunity is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good.  A successful candidate will possess a commitment to the ideals of this mission.

JOIN OUR COMMUNITY

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

• Tuition Remission for employees, spouses, and dependents
• Generous Retirement Contributions to support your future
• Comprehensive Health Coverage including medical, dental, and vision
• Fully Paid Insurance: disability, life, and AD&D
• Paid Parental Leave to support growing families

Salary Range: $54,500 to $60,000

The University of St. Thomas has provided a salary range that represents its good faith estimate of what the University may pay for the position at the time of posting. The specific salary offered will be determined based on factors such as the qualifications of the selected candidate, departmental budget, internal salary equity considerations, and available market information.

JOB SUMMARY

The Program Manager for Accounting & Grant Budgets is responsible for daily accounting, purchase orders, invoice submissions, and reimbursements, and the Wells Fargo delegate for the Dean’s Office in the College of Engineering (CoE) and general finance support for faculty and staff.  This position is a liaison to other offices on campus such as Sponsored Programs, Human Resources, Purchasing and Procurement, Controllers Office, Accounts Payable and others as needed.  The grant management portion of the position manages and reports on budget management of Grant funded research, supporting the CoE by developing and maintaining internal systems and processes for supporting externally funded projects.  This position provides direct assistance to the CoE Finance Manager to accomplish key functions, i.e. adding personnel, purchasing, reporting, and monitoring expenses for allowability, allocability, adhering to policies and procedures for externally funded projects, and consistency with award objectives and commitments. This position assists faculty and staff in resolving problems that arise for sponsored activity.

ESSENTIAL FUNCTIONS

Accounting, Purchasing, and Reimbursements

• Provide accounting support to Dean and Dean’s Finance Manager
• Responsible for processing requisitions and managing purchase orders for ME, ECE, CE Departments
• Process invoices for independent contractors, purchases, and purchase orders. 
• Wells Fargo program management.  Reconcile Dean’s credit card and serve as delegate for all faculty and staff. 
• Manage finances for Senior Design projects for ENGR 480 and 481. Includes requesting activity codes, invoicing, deposits, reimbursements, and expense tracking for 30-40 yearly projects. 
• Process reimbursement requests for faculty, staff and students, and external reimbursement requests for visitors.
• Request contracts for independent contractors, including I-9 forms, vendor set up, and payment.
• Support financial related questions from faculty/staff.

Grant Budget Management

• Support post-award aspects of funded projects including budget reconciliation, reporting, time/effort recording and reporting, verification of compliance and monitoring of expenses for allowability, allocability, and consistency with faculty and sponsor objectives and commitments.
• Manage budgets for PIs by developing and maintaining budget management documents to forecast and track expenditures relative to the approved grant budget.  Monitor spending patterns.  Provide regular reporting to PIs on grant budget activity.
• Maintain grant documentation, receipts, POs, contracts as needed for PI and controller.
• Manage tuition financial aid for graduate research assistants.
• Assist PI’s by arranging project personnel payments, payments to participants, purchasing, and other financial management activities.
• Manage visiting scholar process including coordination with OISS and completion of paperwork pertaining to grant center research.
• Support the PIs with project related communication, contracts, amendments, budget adjustments, etc., and coordinate completion.
• Maintain thorough understanding of the University purchasing and procurement policy and processes from RPF to contract completion as it pertains to grant funded purchasing.  Act as liaison between vendor and procurement to complete the contract process.  Manage multiple capital projects simultaneously.
• Provide support in coordination with Sponsored Programs and other offices for proposal development.

Stakeholder Collaboration and Support

• Provide professional expertise and quality customer service to the College of Engineering (CoE) faculty relative to external funding by working closely with the Office of Sponsored Programs, Academic Affairs, Controller’s Office to assist in budget management.
• Interpret and implement both St. Thomas and external policies, procedures and controls related to external funding.
• Assist new and established PIs in understanding sponsored project requirements, incentive policies and procedures, responsible and ethical conduct of research policies and requirements, Data Use Agreements, and university/agency fiscal policies and procedures.
• Ensure compliance with institutional policies and sponsor guidelines.

Support for Dean’s Office Operations

• Support Dean’s Office Team as needed.

QUALIFICATIONS

Minimum Qualifications

• Bachelor’s degree

• Three years of relevant experience

• Experience in accounting & financial reporting for higher education

• Proficiency in financial accounting systems (Murphy, Banner, Cognos)

• Proficiency in purchasing and payable system (eBuy)

• Project Management experience

• Excellent customer service skills

• Excellent analytical, organizational, and problem-solving skills

• Strong attention to detail and ability to meet strict deadlines

• Ability to communicate financial data to non-financial stakeholders

HOW TO APPLY

All interested candidates must apply online at https://www.stthomas.edu/jobs/. Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application.

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

Official job posting is available at www.stthomas.edu/jobs.