Accounting and Client Services Coordinator

This role supports daily accounting operations, banking activity, client account administration, accounts receivable processing, reconciliations, and document management for multiple clients and related entities. The position requires strong attention to detail, sound judgment in handling financial records, and the ability to manage recurring daily and monthly responsibilities accurately and efficiently.

Essential Functions and Primary Duties

• Monitor bank activity for wires and positive pay items and take appropriate action as needed.
• Perform daily reconciliation of designated client bank accounts.
• Open and process incoming mail, including checks and financial correspondence.
• Process checks for relevant entities and supports related banking transactions.
• Enter accounts receivable information accurately and timely.
• Prepare monthly breakdowns of client credit card activity and assign general ledger categories.
• Prepare monthly activity reports and support Excel schedules for designated clients.
• Complete bank reconciliations for multiple client accounts on a recurring basis.
• Scan and organize financial records, including bank statements, brokerage statements, deposits, payables, and other client documentation.
• Maintain accurate records and support efficient document retrieval and client file organization

Preferred Qualifications

• Experience in accounting support, bookkeeping, or client financial services.
• Knowledge of bank reconciliations, accounts receivable, deposits, and financial recordkeeping.
• Proficiency in Microsoft Excel and general office software.
• Strong attention to detail and ability to manage multiple recurring deadlines.
• Ability to handle confidential financial information with discretion and accuracy.
• Strong organizational and communication skills.

Minimum Qualifications

• High school diploma or GED required

• Bachelor’s Degree or two years of experience on a specialized subject matter

• Must maintain current required licenses and certifications relevant to field of expertise

• Demonstrates the ability to communicate verbally and in writing throughout all levels of organization, both internally and externally

• Effective customer service skills

• Proficient use of applicable technology

• Ability to work in team environment as well as independently

• Ability to analyze and prioritize multiple responsibilities