Accounting & Business Manager

ACCOUNTING AND BUSINESS MANAGER

Eagle County Charter Academy

Supervisor: Principal

Work Schedule:  Monday –Friday, 7:45 – 3:45  

Annual Schedule:  August 3, 2026– June 11, 2027 (plus 15 days in June and July for AR & payroll)

Pay:  $55,000-$65,000 

About ECCA:

Eagle County Charter Academy  is a distinguished K-8 public charter school committed to the cultivation of academic excellence and strong character traits within our community. We pride ourselves on providing a nurturing environment where students can thrive academically, emotionally, and socially. We look forward to having you join our collaborative, innovative team!

Position Overview:

The Accounting & Business Manager is responsible for the oversight of the school’s financial management and business operations including: operational accounting, financial reporting, cash management, service contracts, payroll and benefits, and HR support while adhering to the goals, mission and intent of the charter application and charter contract. 

Responsible for monitoring, preparing, and coordinating development of the School budget, as well as providing multi-year financial projections to the management and Charter Board for planning purposes and fiscal responsibilities.  

Qualifications

• Understanding of general principles and procedures of accounting, auditing, budgeting, bookkeeping, and fiscal record keeping.
• Understanding of Human Resource Policies and Procedures.
• Minimum 3 years of accounting/bookkeeping experience or equivalent combination of education and experience preferred. 
• Minimum 3 years of payroll processing experience
• Minimum 3 years experience in the use of a computer accounting system (e.g. QuickBooks)
• Bachelor’s Degree or equivalent work experience required. 

Skills

• Proficient knowledge of computer: keyboarding, database, spreadsheet and word processing. 

• Problem solving capabilities and ability to work with minimal supervision and direction. 
• Self-motivated, self-directed, with good organizational and planning skills.
• Ability to organize and prioritize work to meet deadlines.
• Ability to work as a team member to develop and streamline procedures and take such training as is appropriate and available.
• Knowledge of federal and state financial payroll regulations. 
• Ability to analyze financial data and prepare financial reports, and budget variances.  
• Proficiency and speed in the use of 10-key and a good aptitude for figures.
• Ability to communicate and problem solve effectively using courtesy, tact and discretion in contacts of a difficult, sensitive or specialized nature, utilizing positive conflict management strategies.
• Physical ability to perform the required duties.

Other Duties:

• Assist Principal and Office Manager as needed with coverage of front office activity: answer incoming calls, assist parents and visitors, attend to student basic nursing needs, and assist with special projects as needed.
• Assist as needed in the supervision of students in the lunchroom or at recess.

Financial & Accounting Responsibilities

• Maintain accurate accounting records including A/P and A/R for ECCA and ECCA Foundation.
• Prepare timely financial reports, budget statements and projections for management and the Board of Directors
• Analyze, reconcile, and maintain the accuracy of general ledger, revenues, expenditures,  cash banks, ensuring proper account coding, and/or posting year end deferred revenue and accounts receivable as necessary
• Create and manage Student and Parent accounts for the purpose of billing and collection as needed to include student fees, enrichment fees, and Foundation pledges, including monthly statement generation.
• Manage online Schoolpay system of collections, including creation of payment items, monitoring of credit card transactions, and processing of refunds.
• Assist parents by researching their billing questions and provide support for their use of SchoolPay.
• Manage purchase service agreements and payments to the school district for services
• Manage vendors, verify accuracy of invoices received, and ensure timely payment of  bills.
• Assist in the development of annual budget.
• Assist with the annual audit, including preparation of working papers
• Manage and monitor profit/loss of various operating centers including the After School programs, Enrichments, and the Charter Garb Store.
• Accurate entry of monthly credit card charges and account reconciliation.
• Maintain and reconcile due to/from accounts between ECCA and ECCA Foundation.
• Assist in the completion of state and other agency reports as needed

Payroll and Human Resources

• Process monthly payroll ensuring accurate tax withholding, garnishments, advances, bonuses, benefit deductions, and time cards for hourly employees.
• Maintain Human Resource and benefit records ensuring compliance of hiring/termination paperwork and procedures according to State and Federal guidelines.
• Analyze and forecast salary and benefit expenditures for the current and subsequent years.
• Reconcile deductions with monthly insurance invoicing.

Revenue/Expenditures

• Manage all revenue and expenditures, including entry of all payments received and EFT payments made, deposits of cash and checks, and preparation of accounts for reconciliation.

General Office

• Monitor equipment leases, building maintenance contracts, and required inspections.
• Maintain the confidentiality of sensitive information seen or heard.
• Assist in ensuring a calm and professional office environment is maintained at all times.
• Be required to perform other assigned comparable duties which are within the scope of knowledge, skills and abilities required by this position.