Accounting and Administrator Coordinator

Join the DiCAN Team

At DiCAN Inc., we are passionate about building lasting relationships, delivering innovative fleet management solutions, and providing world-class customer service. We believe in accountability, teamwork, continuous improvement, and staying ahead through a relentless focus on our customers.

We are looking for a highly organized and detail-oriented Accounting & Administrative Coordinator to support our Finance and Operations teams. This role plays an important part in maintaining accurate financial records, supporting day-to-day business operations, and helping ensure our office continues to run efficiently as we grow.

Position Summary

The Accounting & Administrative Coordinator is responsible for supporting accounts payable, accounts receivable, financial recordkeeping, and administrative activities across the organization. This position works closely with Finance, Operations, and Leadership to ensure invoices, payments, reporting, and business records are maintained accurately and efficiently.

The ideal candidate is organized, proactive, and enjoys working with numbers, systems, and processes. They take pride in accuracy, communicate professionally, and are always looking for ways to improve efficiency and support the success of the team.

What You'll Do

Accounting Operations

• Process and verify vendor invoices for accuracy and appropriate approvals.
• Enter invoices and financial data into accounting systems in a timely manner.
• Support vendor payment preparation and payment processing activities.
• Reconcile vendor statements and investigate discrepancies.
• Generate and distribute customer invoices and statements.
• Record customer payments and apply them to the appropriate accounts.
• Monitor outstanding receivables and support collection activities.
• Reconcile customer accounts and address billing inquiries.
• Process credit notes, adjustments, and refunds as required.
• Assist with month-end and year-end accounting activities.
• Support account reconciliations, reporting, and financial record maintenance.
• Prepare and maintain financial spreadsheets and reports.

Administrative & Office Support

• Maintain organized electronic and physical records and supporting documentation.
• Answer incoming phone calls and direct inquiries as needed.
• Greet couriers and manage incoming deliveries.
• Support day-to-day administrative processes and operational coordination.
• Assist internal teams with accounting-related inquiries and documentation requests.
• Support audits and provide documentation as required.

Systems & Process Support

• Assist with data entry, validation, and ongoing data accuracy initiatives.
• Support implementation and adoption of new systems and processes.
• Learn and maintain proficiency with internal systems, including QuickBooks Online.
• Identify opportunities to improve administrative and accounting processes, controls, and efficiencies.
• Collaborate with internal departments to resolve issues and support continuous improvement initiatives.

What You Bring

• Minimum 2-3 years of experience in accounts payable, accounts receivable, bookkeeping, accounting administration, or a related role.
• Post-secondary education in Accounting, Business Administration, Finance, or a related field is considered an asset.
• Experience using accounting software such as QuickBooks, Sage, or ERP systems.
• Intermediate to advanced Microsoft Excel skills.
• Strong understanding of basic accounting principles and practices.
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to prioritize multiple tasks and consistently meet deadlines.
• Professional communication and customer service skills.
• Ability to handle confidential financial information with discretion.
• Strong problem-solving skills and a proactive approach to identifying and resolving discrepancies.
• Ability to work independently while collaborating effectively with a team.

What Success Looks Like

• Invoices, payments, and financial transactions are processed accurately and on time.
• Vendor and customer inquiries are handled professionally and efficiently.
• Accounts payable and receivable records are maintained with a high degree of accuracy.
• Financial records remain organized, complete, and audit-ready.
• Internal teams receive timely and dependable support.
• Opportunities to improve processes and efficiencies are proactively identified and implemented.
• Team members know they can rely on you to keep critical administrative and accounting functions running smoothly.

Why Join DiCAN?

• Be part of a Canadian-owned organization that values relationships, accountability, and innovation.
• Work in a collaborative and supportive team environment.
• Contribute to a growing organization committed to exceptional customer service and continuous improvement.
• Gain exposure to multiple areas of the business while building your accounting and operational expertise.
• Play an important role in supporting the systems and processes that help the business succeed.

Accommodations

DiCAN is committed to providing accessible employment practices that follow the Accessibility for Ontarians with Disabilities Act (AODA). Upon request, we will, in consultation with the applicant, determine the nature of any accommodation that may be required.