Accounting & Administration Coordinator

Accounts payable

• Manage the organization’s accounts payable, including entering bills into the accounting system and serving as the primary contact for suppliers regarding payment information
• Prepare and execute semi-monthly payment runs
• Maintain accurate vendor records in NetSuite

Accounts receivable

• Manage the organization’s accounts receivable, including invoicing
• Monitor the aging of AR and proactively reach out to customers with overdue balances to ensure steady cash flow
• Post daily customer payments in the accounting and CRM systems

General ledger and reconciliations

• Perform monthly bank and credit card reconciliations
• Maintain the general ledger for account and department coding accuracy
• Maintain accurate bank records in NetSuite
• Manage petty cash for the organization
• Provide documentation and support during year-end and tax preparation

Operations and administrative support

• Monitor office inventory and order stationery, supplies, and equipment as needed
• Assist the Manager of Finance and Business Operations with other administrative tasks as needed

What you bring

• 2+ years of experience managing full-cycle accounts payable and accounts receivable in a professional environment
• Post-secondary education in accounting, business administration, or equivalent experience
• Technical proficiency in accounting systems, preferably NetSuite or a similar enterprise-level accounting software, with a focus on maintaining clean data and accurate records
• A high level of proficiency in Microsoft Excel
• Strong communication and interpersonal skills for serving as the primary point of contact with suppliers and customers
• Financial literacy and an understanding of basic accounting principles, bank reconciliations, etc.
• Exceptional organizational skills with the ability to meet strict deadlines
• Comfortable wearing multiple hats and supporting cross-functional administrative work