Accounting & Admin Coordinator

About Us:

With a three-decade history on the forefront of the stone market, Best Cheer Stone (BCS) embodies affordable excellence in stone materials. Our goal is to bring the most exquisite stone in the world to fabricators and commercial builders everywhere, pairing the personalized service of a local stonemason with the large-scale capabilities of a global distributor. Our factory-direct facilities on both coasts offer slabs, prefabricated countertops, prefabricated vanity tops, tiles, mosaics, façade panels and cut-to-size items; our west coast facility is home to the country’s largest selection of pre-fabricated countertops and vanity tops.

Why Choose BCS?
• Ready-to-Use Leads: We provide a steady stream of incoming job quotes and active projects, giving our inside sales team real opportunities to follow up, convert orders, and grow accounts.
• Fast Response Advantage: Strong inventory support and responsive operations help our team turn inquiries, quotes, and follow-ups into orders efficiently.
• Sales Advantage: Factory-direct advantages, competitive pricing, and a broad product offering give our team the tools to support customers effectively and grow business.
• Global Backing: Backed by the broader Best Cheer platform and capabilities built since 1994, BCS combines local market

focus with vertically integrated sourcing, manufacturing, and supply strength.

NOTE: This position will require training in our Farmers Branch location but will require relocation or residence in Houston for the duration of the role. Timelines will be disclosed during the interview process. 

Address:

6619 Fairbanks North Houston

Houston, 77040.

Job Summary

We are a growing stone and cabinet distribution company seeking a reliable and detail-oriented Accounting & Office Coordinator to join our team in Houston, TX. This hybrid role is responsible for overseeing Accounts Receivable (AR) operations, managing office/warehouse administrative tasks, and supporting general HR/payroll logistics.
The ideal candidate possesses strong organizational skills, proficiency in accounting software (QuickBooks/ERP), and excellent communication skills to handle client account follow-ups professionally.

Key Responsibilities:
Accounts Receivable (AR) & Billing 
•    Generate and distribute monthly/bi-weekly customer account statements on a strict schedule.
•    Review aging reports and proactively contact customers via phone and email regarding outstanding balances and overdue invoices.
•    Receive, record, and process incoming payments (checks, ACH, credit cards) in the system.
•    Maintain accurate customer billing files, payment records, and account reconciliations.
•    Resolve billing discrepancies, missing invoices, or payment shortfalls in a courteous, professional manner.
Logistics & Operational Administration 
•    Order and track inventory for office supplies and warehouse consumables (e.g., stretch wrap, strapping materials, packing tape, safety gear).
•    Request, collect, and maintain up-to-date Certificates of Insurance (COI) from vendors, trucking companies, and third-party contractors. 
•    Coordinate with facility vendors for trash collection, pest control, IT/internet repairs, and general building maintenance.
•    Maintain registration, insurance, and maintenance records for warehouse vehicles and equipment (forklifts/cranes). 
HR, Payroll & Timekeeping Support 
•    Collect and review weekly timecard records for warehouse personnel, verifying regular hours and overtime.
•    Liaise with staffing agencies to track temporary worker hours and reconcile weekly vendor billing invoices. 
•    Assist with onboarding paperwork for new hires (W-4, I-9, direct deposit enrollment).
•    Organize and maintain confidential employee and company compliance files.

Compensation & Benefits

• Retirement: 401(k) with 3% Company Match
• Insurance: Comprehensive Medical, Dental, and Vision plans.
• Time Off: 10 days of PTO in the first year plus Paid Holidays.

If you're ready to elevate your career within the thriving Stone Industry, submit your resume, along with a cover letter detailing your relevant experience.  Join Best Cheer Stone in delivering excellence and innovation to our clients!

Best Cheer Stone is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.