Accounting Advisor

JOB TITLE: Accounting Advisor

STATUS: Non-Exempt/Hourly

TYPE: On-Campus

REPORTS TO: Regional Student Accounts Manager

PURPOSE

The Accounting Department is central to the fiscal performance of the Campus and is responsible for maintaining the overall health of all student accounts. This may include, but is not limited to, ensuring all student accounts are up-to-date, students are in good financial standing, any changes to a student’s account are communicated to the appropriate staff member(s), and all transactions have been correctly recorded in a timely fashion. The Accounting Advisor will work closely with the Campus’ Financial Aid and Admissions departments on current and new student accounts. The Accounting Advisor will also report to the Campus Director on the overall financial performance of the Campus.

OVERALL JOB RESPONSIBILITIES

• Maintain the accuracy of each individual student’s account 
• Post quarterly tuition and fees in SIS for every student
• Collect and process the Registration Fee for all incoming students 
• Create, review, and update monthly payment plans for current and new students 
• Post student’s private payments in SIS
• Process payment reminders and delinquency notices
• Post late fees for student late payments
• Process accounting holds (placing students on academic hold for delinquent payments)
• Coordinate accounting holds with IT department 
• Monitor all past due payments and follow-up with current/previous students for collections via phone calls, text messages and emails 
• Review, audit, and prepare delinquent accounts to submit to designated collection agencies before referring account to Corporate Office
• Process requests for living expenses, and credit balances
• Timely response and meetings for student questions and concerns
• Accounting financial clearance for externship students and graduates
• Process bank deposits
• Adhere to all State and Accrediting Agencies regulations  
• Additional duties as assigned by the Accounting Manager and/or Campus Director 

OVERALL EDUCATION/QUALIFICATIONS/COMPETENCIES

• A minimum of two years progressive administrative experience
• A minimum of one year accounting and/or collections experience
• Must have strong technical and analytical skills to successfully navigate numerous computer applications, internet research, and database management
• The ability to prioritize, multi-task, and meet deadlines through strong time management skills
• Must be able to work well under pressure while staying organized and can work flexible schedules as business needs dictate 
• Ability to maintain the highly confidential nature of working with financial information
• Essential qualities: positive attitude, strong desire to help others, self-driven nature, confidence, and results-oriented 
• Be able to effectively collaborate with other team members to meet daily, weekly, monthly, and quarterly campus objectives 
• Other necessary character traits include being a team player and having the ability to communicate effectively both verbally and written, 
• Always behave in a professional manner in way of appearance, demeanor, and attitude
• Consistently display the highest levels of integrity in all that is done 

PHYSICAL REQUIREMENTS/ WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• Must be able to remain in a stationary position for prolonged periods of time
• Can independently move objects up to 25 lbs. 
• Sufficient hand, arm, and finger dexterity to operate a computer keyboard, other office machinery, and perform repetitive motions 
• Must have sufficient hearing and speaking ability to communicate in person or on the phone/computer with others
• Must be able to occasionally function in activities that include walking, bending, squatting, and reaching

CULTURE OF CARE

Culture of Care is our commitment to create a supportive environment in which every student can achieve their educational and career goals. Culture of Care encourages one-on-one relationships. Creating a culture that focuses on the student and their wellness. This includes understanding the student's complex lives. It is about creating a school where everyone feels welcomed by: 

Creating a sense of community in all interactions and communications with students 

• Identifying problem areas and offering assistance 
• Coordinates Student Services assistance as necessary
• Opening up safe conversations for cooperative solutions 
• Holding students to standards and goals that will ultimately make them successful in their career

DISCLAIMER

I have read the above Job Description and understand its contents. I further understand that this Job Description is not intended and should not be construed as an exhaustive list of all the responsibilities, skills, efforts, or physical requirements/working conditions associated with my job. I may be required to perform additional tasks necessary to meet standards of quality. I understand that my employment with Smith Chason College is on an “at-will” basis.