Accounting Administrator

JOB DESCRIPTION Shearer Printing

Job Title: Accounting Administrator 

Department: Administration

Purpose of Job: Maintain accurate, current, and complete accounting records for owners. This includes, but is not limited to, accounts receivables, accounts payables, payroll, general ledger, and period end processing.

Major Duties

• Supportive of overall company goals and activities.
• Represent the company in a professional and ethical manner.
• Guarantee satisfaction and value for our customers.
• Contribute to a work environment that fosters pride in being part of a winning team and promotes personal growth.

Accounts receivables: prepare invoices, post cash receipts, complete and submit state sales tax, and generate monthly customer statements.

Accounts payables: assign GL numbers to payable invoices, enter approved invoices into system and issue checks for payment. Process ACH payments and online payments.

Reconcile all banks monthly.

Maintain “petty cash” fund and reconcile monthly.

Payroll: Maintain employee records. This includes wages, benefit days, insurance, 401K, various deductions, etc. Prepare payroll data information and submit to payroll service biweekly. Ensure all government filings and payments are completed.

General Ledger: Maintain and understand general ledger account numbering system. Balance and report financial statement every month. At year end, balance and gather items for Accounting Firm.

Postage: Maintain accurate records of all postage funds with USPS and customer deposits.

Back up Receptionist with telephone and walk in customers.

Special Duties

When asked, assist with other duties when assigned.

Relationships

Reports to: Owners

Works with: All departments

Supervises: N/A 

• Bachelor's degree in accounting or equivalent combination of training and experience
• 3+ years related accounting/bookkeeping experience including AP/AR, Payroll, General Ledger and account reconciliations
• Proficient with Microsoft Word, Excel, Outlook and general computer skills.
• Well organized, detail oriented and ability to multi-task
• Knowledge and use of QuickBooks Online 
• Knowledge and use of payroll software, preferably Paylocity
• Excellent written and verbal communication skills
• Ability to problem-solve and stay at task