Accounting Administrator – Part time

United Integrated Services (USA) Corp. was founded in Phoenix, Arizona in 2020. UIS is a U.S. subsidiary of United Integrated Services Co., Ltd. (UIS Taiwan) which was founded in Taiwan in 1982. UIS is a multidisciplinary engineering and construction company. We provide fully integrated design-build services to our clients in the high-technology industry for their manufacturing facility needs. Our scope of services includes engineering design, high-tech factory planning, and on-time equipment and material delivery in which clean-room systems, HVAC, electrical systems, and tool hook-up, are all vital parts in need of total coordination.

Summary: The Accounting Administrator – Part time will support the Accounting Department with daily accounting and administrative tasks. This position will assist with invoice processing, data entry, record maintenance, filing, and basic bookkeeping-related duties. The ideal candidate is detail-oriented, organized, and able to maintain accurate records while supporting the department’s daily workflow.

Essential Duties and Responsibilities include the following:

• Process vendor invoices and verify that information is accurate and complete.
• Enter invoice, payment, and accounting data into the accounting system.
• Maintain accounting records, files, and supporting documents.
• Assist with filing, scanning, and organizing electronic and physical documents.
• Support basic bookkeeping tasks, including transaction recording and account coding.
• Match invoices with supporting documents, approvals, purchase orders, or payment records as needed.
• Assist with vendor statement review and invoice follow-up.
• Help maintain accurate and up-to-date accounting records.
• Support month-end preparation and other accounting department tasks as assigned.
• Communicate with internal team members to obtain missing information or documentation.
• Perform other related duties as assigned.

Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/Experience:

• High School Diploma/GED required.
• Coursework in Accounting, Business, or related field preferred.
• Previous experience in accounting, bookkeeping, accounts payable, data entry, or office administration preferred.
• Entry-level candidates with strong attention to detail may be considered.

Skills and Competencies:

• Basic understanding of accounting or bookkeeping principles preferred.
• Strong attention to detail and accuracy.
• Good organizational and time management skills.
• Ability to maintain confidential information.
• Ability to follow instructions and established procedures.
• Good written and verbal communication skills.
• English/Mandarin bilingual preferred.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office, especially Excel and Outlook.
• Experience with accounting or ERP systems is a plus.

Language Proficiency:

• Excellent verbal and written communication skills in English.
• Ability to communicate in Mandarin, preferred.

Nice to have:

• Construction experience.
• Verbal communication and reading skills in Mandarin.

Additional Requirements:

• Must have and maintain a valid Arizona driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.

Physical Demands & Work Environment

The physical demands described here are representative of those that a candidate must meet to successfully perform the essential functions of this job.

• Frequently stand and walk for extended periods throughout the workday.
• Frequently lift, carry, push, and pull materials weighing up to 50 pounds, and occasionally lift heavier items with assistance or mechanical equipment.
• Bend, stoop, kneel, crouch, and reach to perform assigned tasks.
• Use hands and fingers to handle, feel, grasp, and operate tools, equipment, or materials.
• Perform repetitive motions involving the hands, wrists, and arms.
• Climb ladders, stairs, or elevated surfaces as required by the job.
• Maintain visual acuity sufficient to read labels, instructions, safety signage, and documentation.
• Maintain balance and coordination while moving materials or operating equipment.
• Ability to work in physically demanding environments requiring frequent movement and manual labor.

Work Environment:

• Exposure to dust, noise, vibration, and moving mechanical equipment.
• Indoor and/or outdoor work environments, which may include varying temperatures and weather conditions.
• Work in confined spaces, elevated areas, or active job sites, depending on project requirements.
• Required use of personal protective equipment (PPE) such as hard hats, safety glasses, gloves, steel-toe boots, and high-visibility vests.
• Interaction with powered industrial equipment, tools, and vehicles.

Disclaimer:

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.