Accounting Administrator

POSITION SUMMARY: 

The Accounting Administrator is responsible for supporting the company’s day-to-day accounting and administrative functions, with primary responsibilities in billing, accounts payable, bookkeeping support, data entry, and records maintenance.

RESPONSIBILITIES:

• Prepare weekly invoicing for various clients, including intercompany billing 
• Collect, code, and enter accounts payable invoices into QuickBooks 
• Maintain and report accounts payable aging to the CFO and provide weekly reporting of upcoming payables
• Match bank and credit card transactions to the appropriate entries in QuickBooks, including coordination with company personnel regarding purchases and supporting documentation
• Be willing to cross-train to assist in other areas as necessary 
• Maintain miscellaneous logs and other records as needed 
• Scanning, filing and performing general administration duties as assigned 

QUALIFICATIONS:

• Proficiency in Microsoft Excel and general computing skills 
• Basic knowledge of accounting principles
• QuickBooks experience preferred
• Strong attention to detail with a high degree of accuracy 
• Excellent verbal and written communication skills 
• Ability to multi-task and work effectively in a team environment 

CORE VALUES & EXPECTATIONS: 

• Loyalty – We show up for each other no matter what. We value team members who are dependable, supportive, and committed to the success of the group. 
• Execute with Purpose – We earn respect by delivering results consistently, especially under pressure. This role requires someone who follows through, meets deadlines, and takes ownership of their work.
• Professionalism – No disrespect, no attitude, no talking down to anyone. We take pride in doing things the right way and always treating both our team and our clients with respect. 

In addition to technical qualifications, alignment with our core values is essential. 

Location: Hybrid (Bohemia, NY)

Hours: Full time 

Compensation: Based on experience