Accounting Administrator - A/P & A/R

Position Overview

Arpco Legacy Enterprises is seeking a highly organized and detail-oriented Accounting Administrator to support daily accounting operations. This role is responsible for supporting both Accounts Payable and Accounts Receivable functions while serving as a professional point of contact for customers.

The ideal candidate is dependable, customer-service oriented, experienced in QuickBooks Desktop and electronic invoicing platforms such as OpenInvoice, and thrives in a fast-paced office environment. Prior experience in the oil & gas industry is strongly preferred.

Key Responsibilities

Accounts Receivable

• Generate and submit customer invoices through QuickBooks Desktop and electronic invoicing systems including OpenInvoice.
• Monitor invoice status, resolve billing discrepancies, and follow up on outstanding accounts.
• Maintain professional communication with customers regarding invoices, payments, and account concerns.
• Process customer payments and maintain accurate AR records.
• Assist with monthly closing procedures and reporting.

Accounts Payable Support

• Review and process vendor invoices accurately and timely.
• Match purchase orders, packing slips, and invoices when applicable.
• Prepare vendor payments and maintain organized AP documentation.
• Reconcile vendor statements and resolve payment discrepancies.
• Maintain vendor files and ensure compliance with company procedures.

Administrative & Customer Support

• Serve as a professional and customer-facing representative of the company.
• Support office operations through filing, document management, and administrative coordination.
• Communicate effectively with operations, accounting, and management teams.
• Maintain confidentiality and professionalism in all interactions.

Qualifications

• 2+ years of experience in accounting administration, AP/AR, or office accounting roles
• Experience with QuickBooks Desktop
• Experience with Microsoft Office Suite, especially Excel and Outlook
• Strong organizational skills and attention to detail
• Excellent communication and customer service skills
• Ability to multitask and manage deadlines in a fast-paced environment
• Ability to work in-office daily

Preferred

• Experience with OpenInvoice or other electronic invoicing systems
• Oil & gas industry experience
• Understanding of general accounting principles
• Experience working with customer purchase orders and vendor billing requirements

What We’re Looking For

We are looking for someone who is dependable, proactive, and takes pride in accuracy and customer service. This position is ideal for a candidate who enjoys balancing accounting responsibilities with administrative support and thrives in a team-oriented office environment.