Accounting Administrator (12 Month Term Assignment)

External Posting - applications from approved casual and term ESP members and external applicants. If you are a Regular (permanent) ESP employee, you must apply to the Internal Posting. 

The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.

We are seeking a creative, dynamic, committed professional to join our team:

Under the general direction of the Finance Officer, the Assistant Accounting Administrator is responsible for monitoring, receiving and analyzing accounts payable and general accounting data, while providing support to all schools and departments as well as assisting the Accounting Administrator with various accounting functions. 

Main responsibilities include but are not limited to:

• Ensures data integrity on the Edsembli Financial System as well as monitors general ledger accounts;  

• Verifies payments to vendors and accounts payable disbursements and produces preliminary and final cheque runs; 

• Maintains the District’s Responsive Education Programs by recording, reconciling and accounting for revenues and expenses; 

• Liaise with staff of all levels to ensure grants are spent accordingly and fulfilling all required Ministry of Education reporting requirements;

• Provides a high degree of service/support to schools/departments and the public and responds to written, electronic, telephone, school/departmental inquiries; 

• Assists with the Purchase Card Program; 

• Checks and reviews electronic payment files; and

• Monitors HST credit card rebates and validates and processes various interfaces.

Qualifications

• Completion of a 2-year community college diploma in Business or a related field, and a minimum of 5 years of experience in an educational financial environment; an equivalent combination of education and school board accounting experience is also considered.  
• Knowledge of relevant Board policies and procedures; financial/accounting methods.  
• Knowledge of computer applications including spreadsheets, word processing software;
• Knowledge of accounting and financial systems, Centresuite (Pcard System) and electronic banking applications.
• Proficient in the use of macro applications in Excel, Word, and Google Workplace.
• Initiative and judgment skills required to identify and resolve problems and discrepancies and to interpret and apply District policies and procedures. 
• Research and analytical skills to locate, retrieve and produce reports/data/information.
• Organization and time management skills to organize work and meet strict deadlines.
• Interpersonal and communication (oral and written) skills to effectively respond to inquiries, and be able to provide, explain or clarify information to Board personnel, contractors, suppliers and other external contacts.
• Ability to use tact, diplomacy and discretion.
• Ability to learn and adapt quickly to new financial applications in a rapidly changing electronic data environment. 
• Ability to work independently, with minimum supervision and in a team environment.

Application Process

The Ottawa-Carleton District School Board uses Apply to Education (ATE) to manage applications for job competitions. OCDSB employees can apply to this job posting using their existing ATE account. 

If you are not a Board employee and do not have an existing ATE account, you will be asked to create one at ocdsb.simplication.com;  Select the job category 'ECE, EA & Support Staff' from the dropdown.  When you have successfully created your account, you can search for the job posting and hit Apply.  An up to date resume is required for each posting. 

Use of Artificial Intelligence in Recruitment -

In compliance with the Working for Workers Four Act, 2024 , the Ottawa-Carleton District School Board discloses that artificial intelligence (AI) technology may be used to assist our hiring team in screening or assessing applicants. 

Applications will be considered in accordance with the Collective Agreement for Educational Support Professionals (ESP).

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.  

If you require accommodations at any point in the selection process, please send an email to hrcompetitions@ocdsb.ca at any time.