Accounting/ Administrative Assistant

Accounting/ Administrative Assistant Job Summary

We are seeking a highly organized and detail-oriented Accounting & Administrative Assistant to support daily operations, financial and administrative processes, and project coordination. This role is responsible for assisting with billing, purchasing, administrative tasks, maintaining digital records, and supporting specific operational projects. The ideal candidate is a reliable, flexible, proactive team player who is comfortable managing multiple systems and tasks with a sense of urgency. Applicants must reside in Orlando, FL. This position will be a hybrid/remote role but training will be ONSITE!

Key Responsibilities

Billing & Financial Support

• Assist with preparing and processing invoices and billing documentation
• Send payment reminders to customers and keep track of past due invoices
• Assist with accounts payable and receivable activities

Purchasing & Procurement

• Assist with purchase requests and procurement processes
• Request purchase orders
• Maintain organized records of purchasing activity

Administrative Support

• Provide general administrative assistance to immediate team and the organization overall
• Maintain organized digital records and files

Project Assistance

• Support team members with specific projects and operational initiatives
• Assist with gathering information, documentation, and task tracking

Systems & Asset Management

• Assist with the maintenance and organization of the Company’s Google Drive
• Maintain and update asset tracking platform
• Ensure records are accurate, current, and properly categorized

Job Requirements

Education

Associate degree, but Bachelor’s degree preferred

Experience

4+ years of experience in bookkeeping and administration

Preferred Skills

• Excel (very important): formulas and data organization
• Accounting software (QuickBooks, SAP, Oracle, or similar)
• Microsoft Office (Word and Outlook)
• Google Workspace (Sheets, Docs, Drive)
• Accounts payable and receivable
• Familiarity with asset tracking or inventory systems
• Sound judgment in problem solving
• Strong sense of ownership and accountability
• Strong organizational and time-management skills
• Attention to detail and accuracy in documentation
• Ability to manage multiple tasks and priorities
• Strong communication skills, both written and verbal
• Strong collaboration skills
• Previous administrative, billing, or office support experience

Commensurate based upon experience: $21.00-$26.00