Accounting Administrative Assistant

COMPANY

Voted several years in a row as Crain's top 100 Best Places to Work in Chicago, and one of the leading Illinois Architecture, Engineering, and Interior Design Firms, Bailey Edward, is looking for a short term or seasonal Mechanical Engineer Intern to become a part of a collaborative, high-energy studio where professional growth is emphasized. Guiding mission-driven clients, Bailey Edward’s integrated responsive designers transform the built environment for the social good. The firm recognizes the needs of people, places, and the planet; we solve problems and improve the lives of others through consensus building and insightful, sustainable, and acclaimed solutions. The firm passionately serves clients who make an impact locally, regionally, and nationally. We improve communities and invite you to do the same.

POSITION DESCRIPTION

Position: ACCOUNTING aDMINISTRATIVE ASSISTANT

PURPOSE AND SCOPE: Bailey Edward has built a company environment where all feel included, comfortable, and heard. By prioritizing collaboration and career development, the firm has established a sense of belonging and pride in the workplace. With a diverse portfolio, the firm has the privilege of offering staff the opportunity to build experience in the types of projects that interest them most. Through voluntary participation in working groups, employees can help enact policy changes, implement employee training, direct business development decisions and firm direction. The Candidate must be able to apply sound and diverse knowledge of administrative principles and practices in a broad array of accounting and administrative assignments.

RESPONSIBILITIES:

• Processes AP vendor invoices and statement reconciliations
• Resolves billing issues with consultants and vendors
• Issues monthly consultant billing authorizations, and acts as a backup for issuing work authorizations
• Collect, input, and maintain new vendor/firm information
• Distributes, and processes expense reports
• Prepares client pay applications, and submits to client for approval
• Resolves billing issues with the clients, including some collections
• Issues monthly reports
• Additional accounting & administrative duties are required

POSITION REQUIREMENTS

EDUCATION:

• Associate’s degree or higher or in the process of obtaining a degree
• Accounting, AP, AR background or education is a plus

EXPERIENCE:

• This is an entry level position and requires some office experience
• Experience with Deltek Vantagepoint (or Vision) is a plus

KNOWLEDGE AND SKILLS:

• Strong computer proficiency, specifically with Excel
• Good planning and organizational skills; problem solving skills; decision making skills
• Well-developed interpersonal and communication skills
• Ability to work independently and as part of team

BENEFITS & COMPENSATION

SALARY AND BENEFITS:

• Salary commensurate with experience
• Excellent benefits offered including 401(k) and education allowances
• Comprehensive health, dental, and vision plans
• Paid Holidays and Paid Time Off (PTO)
• Standardized hybrid Work From Home schedule

Position Reports to: Associate Principal and Accounting/Contract Manager

Location: Chicago, IL

Bailey Edward is an Equal Opportunity Employer