Accounting/Admin Summer Intern

Imagine working for a dynamic, technology-driven HOA management company that is rapidly expanding, offering abundant opportunities for career advancement, and fostering a company culture that genuinely supports its team members.

RealManage has earned the prestigious Certified™ recognition from Great Place to Work®, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience.

At RealManage, we deeply value your professionalism and dedication. We are dedicated to ensuring your long-term career success and consider you not just an employee, but a valued member of our family.

Join us at RealManage and be part of a thriving environment where growth, innovation, and supportive teamwork define our everyday operations.

Company Overview:

RealManage is a prominent national firm recognized on the Inc. 5000 list, operating across 16 states + Washington DC and serving a diverse array of clients including homeowners’ associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities. Our client base also includes nationally renowned developer and builder clients.

Ranked among the top firms in the community management industry (#3 out of 5,000+), RealManage distinguishes itself by delivering exceptional solutions at competitive prices. We leverage cutting-edge cloud-based technologies and mobile apps, supported by industry-leading practices and a highly skilled workforce.

Our mission at RealManage is to offer comprehensive and innovative solutions that consistently surpass customer expectations. We prioritize transparency and visibility in all client interactions, continuously measuring our performance to achieve rapid improvement. We foster a workplace culture that promotes professionalism, encourages growth, and embraces diversity. By maintaining financial strength and focusing on continual innovation, we aim to lead the industry with pioneering advancements.

Join RealManage and contribute to a company dedicated to excellence, innovation, and delivering unparalleled service in community management.

RealManage is a values-based company with the following values as our guiding principles:

· Integrity: we always do the right thing.

· Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.

· Selflessness: more than teamwork; we are part of something special and much larger than any of us.

· Personal Relationships: we are a professional services company; people do business with people they like.

· Always Improving: never satisfied, always learning and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better.

Position Summary

The Office Intern provides administrative and accounting support to the HOA management team. This role is designed to provide hands-on experience in office administration, financial processes, record management, and operational support within a homeowner association management environment.

Key Responsibilities

• Perform data entry and maintain accurate digital and physical records
• File, scan, and organize association documents and financial records
• Assist with invoice entry, coding, and accounts payable processing
• Support accounts receivable tracking and homeowner ledger updates
• Reconcile invoices, statements, and vendor records as assigned
• Assist with the preparation of bank deposits and financial documentation
• Help maintain vendor files, W-9s, insurance certificates, and payment records
• Prepare spreadsheets, reports, and financial summaries using Excel
• Support budget preparation and expense tracking activities
• Assist with audit preparation and document collection
• Maintain and update information in HOA management software systems
• Prepare meeting packets, financial binders, and administrative reports
• Coordinate internal administrative tasks and special projects
• Maintain confidentiality of association and financial information
• Help ensure office organization and operational efficiency
• Plus other work-related tasks needed

Qualifications

• High school graduate or currently enrolled in college or vocational program
• Strong organizational and analytical skills
• Basic proficiency in Microsoft Office, especially Excel
• Detail-oriented with strong accuracy in data entry and recordkeeping
• Ability to handle confidential financial information professionally
• Dependable and able to manage multiple tasks in a structured environment
• Interest in accounting, business administration, finance, or property management preferred

Preferred Skills

• Coursework or experience in accounting, bookkeeping, or office administration
• Familiarity with spreadsheets and basic accounting principles
• Experience with QuickBooks, Vantaca, CINC, or similar management/accounting software is a plus

Learning Opportunities

• HOA accounting and financial operations
• Accounts payable and receivable processes
• Budgeting and expense tracking
• Financial reporting and audit preparation
• Administrative workflow management
• Property management software systems

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Ability to lift and carry office materials up to 20 pounds occasionally

Compensation

• Hourly pay: [$15/hour]
• Internship credit available if applicable

Pay and Benefits:

$14.00 to $16.00 hour , depending on education and experience.