Accounting Admin

Accounting Administrator

Reports To: Controller

Position Summary: The Accounting Administrator plays a vital role in supporting the accounting team by performing various administrative and clerical tasks related to invoice processing, customer records and financial record-keeping.

Key Responsibilities

Accounts Payable and Receivable

· Process vendor invoices as assigned and ensure accurate entry into the accounting system.

· Assist in the preparation of payment runs, ensuring timely and accurate payments to vendors.

· Monitor and maintain accurate records of customer information and provide customer service.

· Assist in the collection of overdue accounts by contacting customers or coordinating with the collections team.

General Accounting Support

· Prepare and maintain files for accounts payable, accounts receivable, and other accounting records.

· Provide support for processing emails and mail.

Data Entry and Record Maintenance

· Accurately input financial data into accounting software or spreadsheets.

· Maintain organized and up-to-date files for financial transactions and supporting documentation.

Communication and Collaboration

· Communicate with vendors, customers, and internal departments to resolve issues related to invoices or payments.

· Assist with other accounting and administrative tasks as needed.

· Collaborate with the accounting team to streamline processes and improve operational efficiency.

Administrative Support

· Provide general office support to the accounting team, managing files, and answering inquiries.

· Assist with other tasks or projects as requested by the Controller or team members.

Qualifications

Education and Experience

· High school diploma or equivalent required; Associate’s degree in Accounting or related field preferred.

· Previous experience in accounting or administrative roles is a plus.

Skills and Abilities

· Strong organizational skills and attention to detail.

· Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

· Proficiency in Microsoft Office applications, especially Excel and Outlook; experience with accounting software and Adobe is a plus.

· Good communication skills and the ability to work well with others.

· Basic knowledge of accounting principles and practices.

Physical Requirements

· Ability to sit or stand for extended periods.

· Ability to lift up to 25 pounds.