Accounting - Accounts Payable Clerk
Halekulani Hotel • Honolulu, Hawaii • Full Time
Posted on Fri, May 1, 2026
The Accounts Payable staff supports the Accounting Department by performing routine accounting and clerical functions to ensure accurate financial records and compliance with internal controls. This position is responsible for processing accounts payable, reconciling financial systems, and maintaining organized financial records. The Accounts Payable staff works closely with accounting and operational teams to identify discrepancies, ensure accuracy of financial data, and support timely reporting in a fast‑paced environment.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
Coordinate the accounts payable process, ensuring compliance of disbursement requirements. Review vendor invoices and supporting documentation for accuracy, completeness, and reasonableness. Accurately enter approved accounts payable invoices into the accounting system. Maintain organized and accurate files of accounts payable records, including check copies and supporting documents. Prepare, batch, file and submit weekly manual check runs according to established policies and procedures. Collate and distribute checks on a timely basis. Batch and reconcile general receiving system reports to A/P system downloads. Reconcile vendor accounts, including the review of vendor statements, responding to inquiries, and reconciling any disputes. Maintain a complete and accurate filing of all reports and miscellaneous source documentation. Ensure compliance with internal controls, accounting regulations and 1099 processing. Performs other duties as assigned.
SUPERVISORY REQUIREMENTS
Reports To: Accounting Manager Supervises: None
EDUCATION/EXPERIENCE
High School diploma required. Bachelor’s Degree in Finance or Accounting preferred. Minimum two years of Accounts Payable experience.
KNOWLEDGE, SKILLS, & ABILITIES
Strong oral and written communication skills. Strong organizational skills, attention to details, and the ability to multi‐task various projects and processes at the same time in order to meet deadlines. A proven ability to work effectively in a team environment with clients, guests, and staff is required. Excellent interpersonal skills with the ability to establish professional relationships. Must be effective in handling problems, including identifying, preventing, and solving problems. Must be effective in handling problems, including identifying, preventing, and solving problems. Must be able to understand and apply complex information/data from various sources to meet appropriate objectives. Ability to learn Microsoft Office, general ledger, purchasing and other software.
MENTAL DEMANDS
Must be able to comprehend, analyze, organize and prioritize a wide variety of information within time limitations. Requires the ability to read and perform mathematical calculations. Requires concentration, alertness and attention to detail. Must be able to perform under stressful conditions while maintaining a courteous and professional demeanor. Must be able to work collaboratively with other team members.
PHYSICAL DEMANDS
Activity
Over 2/3 of the time
About 2/3 of the time
About 1/3 of the time
Less than 1/3 of the time
Seldom or Never
Sitting
X
Climbing
X
Stooping, kneeling, crouching and/or crawling
X
Standing
X
Walking
X
Handling or fingering
X
Eye-hand-foot coordination
X
Use of vision
X
Pushing
X
Activity
Less than 25 lbs
25 to 50 lbs.
More than 50 lbs.
Pulling
X
Lifting
X
Carrying
X
COMMUNICATION DEMANDS
Activity
Over 2/3 of the time
About 2/3 of the time
About 1/3 of the time
Less than 1/3 of the time
Never
Talking (in-person) to co-workers
X
Talking (in-person) to business associates (i.e. outside contractors, vendors, etc.)
X
Talking (in-person) to the public (including guests)
X
Talking on the telephone and/or video conferencing
X
Written communication to co-workers
X
Written communication to business associates (i.e. outside contractors, vendors, etc.)
X
Written communication to the public (including guests)
X
Supervising employees or monitoring services provided by outside consultants, vendors and suppliers
X
Responding to written or verbal requests from co-workers
X
Responding to written or verbal requests from business associates (i.e. outside contractors, vendors, etc.)
X
Responding to written or verbal requests from the public (including guests)
X
Training and/or giving verbal instructions
X
Training and/or giving written instructions
X
Receiving verbal instructions
X
Receiving written instructions
X
Reading
X
Visiting and/or working at other work sites
X
WORK ENVIRONMENT
Primarily work indoors in an air-conditioned environment. Generally Monday through Friday, minimum 8:00 a.m. – 5:00 pm. Holiday and weekend work may be required. Must be flexible with work schedule, pending the need to deliver services outside the normal work shift, as well as potential business travel.
MATERIAL OR EQUIPMENT DIRECTLY USED
Uses a personal computer and other office machines and equipment such as a calculator, telephone, copy machine, fax machine, other equipment as required, and various office supplies and writing instruments to carry out duties.