Accounting - Accounts Payable Clerk

BENEFITS:

• 403b with employer match

Non-Exempt role - Starting Wage: $28.00/hour

Position Summary:

The Accounts Payable Clerk is responsible for the financial processing of accounts payable transactions for Seattle Humane. They are accountable for processing accounts payable invoices and vendor payments, reconciliation of vendor statements and monthly employee credit card activity, other account reconciliations as required and filing of all appropriate paperwork. He/she assists the Finance Director & Senior and Staff Accountant with accomplishing department goals. Supports the mission, goals, and philosophy of Seattle Humane.

KEY OR ESSENTIAL FUNCTIONS:

• Processes accounts payable in an accurate and timely manner
  • Invoices, statements and credit memos applied and paid appropriately
• Maintains communication and vendor relationships by engaging in correspondence and ensuring that invoices are paid promptly
• Maintains an up-to-date database of vendors in accounting software
• Verifies that policies and procedures for ordering and purchase orders are being followed
  • Processing and reconciling of monthly credit card activity by department for review, coding and approval for import into accounting system
  • Informs supervisors of employee errors in a timely manner
• Participates in the preparation of monthly reports and other data as requested by the Finance Director or Senior Accountant
• Assists with annual fixed asset review for the end of fiscal year in March
• Maintains appropriate files and records for division. Adheres to the files and records retention policy and procedures
• Cooperates with outside audit firm during their review of Seattle Humane’s financial records and procedures
  • Helps in the preparation of materials requested by the auditors and submits prior to their deadline
  • Helps in the implementation of board approved recommendations from the audit report
• Participates in appropriate meetings
• Helps to accomplish workplan by the assigned deadlines

Secondary Functions:

• Creates projects or opportunities for increased volunteer assistance in the division.
• Helps organize, sort, and deliver correspondence (digital and physical) to the appropriate parties
• Responds to staff requests for assistance with accounting matters.
• Cross-trains with other members of the department to increase organizational knowledge and efficiency
• Assists with volunteer and staff training as requested
• Other duties as assigned

SUPERVISORY RESPONSIBILITY:

None

COMMUNICATION/INTERPERSONAL CONTACT:

• Daily verbal and written communication with co-workers through meetings, direct contact, telephone, memos or mail
• Occasional communication with Seattle Humane clients and/or donors by telephone or mail
• Occasional communication with vendors, lenders, agents from contracting agencies, or veterinarians by telephone or mail

COMPLEXITY:  

Recurring duties on a daily basis with diverse work during specific times of the year. Medium degree of formal policies and procedures exist to guide the work. Must be able to coordinate several tasks within a day and utilize a high degree of independent judgment to accomplish work assignments or requests.

KNOWLEDGE/EXPERIENCE/EDUCATION OR TRAINING:

• Requires a working knowledge of computers, including data input, accounting, Excel, Adobe, video conferencing and word-processing
• Must have excellent oral communication skills, good writing skills and can listen effectively
• Understanding of general accounting theory, wage and labor law, and non-profit regulations
• Ability to read bank statements and balance statements is beneficial
• Ability to work independently and be self-directed
• Minimum 1-year administrative experience
• Excellent grammatical skills and attention to detail

LICENSES/CERTIFICATIONS REQUIRED:

• A high school graduate or GED equivalent
• Strong typing skills

PHYSICAL/MENTAL REQUIREMENTS:

Must be able to sit for long periods of time. Must be able to lift 30 pounds when moving records or files. Need to have the ability to maintain concentration despite interruptions. Must be able to view a computer screen and read files or records. Attention to detail important.

WORKING CONDITIONS:

General Office Environment. Potential hazards are exposure to eye and back strain

Equipment Use: Multi-lined telephone, copiers/scanner, fax machine, adding machine, computer and printers

Chemical Interactions: : A wide variety of cleaners, disinfectants, detergents, and medical products are used on a daily basis. Each position at the SH will likely encounter these chemicals during the routine performance of their duties. Specific instructions will be provided by a SH staff member for the safe and proper use of these chemicals. If there are any questions regarding this information, copies of our chemical MSDS sheets are available for review. If asked to use a product that is unfamiliar, contact your supervisor for proper instructions.

Work Hours: Part-time, hybrid-remote position with at least two days a week in the office. Attendance required at all-staff meetings and assigned training workshops or meetings.

LOCATION: 

The position works in an onsite capacity, in the Bellevue, WA office.  

SEATTLE HUMANE CORE VALUES: 

Candidate should be committed to Seattle Humane’s Core Values: 

Collaboration

Compassion

Accessibility

Respect

Adaptability

WHO WE ARE: 

Seattle Humane is more than a shelter; we’re a community resource center. We're meeting the increasing need for pet owner support services so that families don't have to choose between an overdue bill and a beloved family member. We're training the next generation of veterinarians in our state-of-the-art medical center. We're building a community of animal advocates through our volunteer and youth education programs. The impact of Seattle Humane is life-changing, for the animals in our care and the people who love them. Our top priority is to connect animals in need of rescue with the people who will love them. Through our outreach, advocacy and services, we strive to ensure that animal companionship is accessible to all. 

Equal Opportunity Statement

As an equal opportunity employer, Seattle Humane is committed to providing employment opportunities to all qualified applicants and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status or any other basis prohibited by applicable law.