Accountant

Position Overview

The Accountant is responsible for maintaining accurate financial records and supporting Quaker's accounting and reporting functions within a manufacturing environment. This position performs general ledger accounting, accounts payable processing, fixed asset accounting, financial statement preparation, commission calculations, sales tax compliance, and financial analysis. The Accountant must possess a strong understanding of Generally Accepted Accounting Principles (GAAP), internal controls, and manufacturing accounting concepts. The ideal candidate is highly analytical, detail-oriented, and capable of working independently while supporting operational and financial objectives.

Duties and Responsibilities

General Accounting:

• Prepare and post accurate journal entries and general ledger transactions
• Perform monthly account reconciliations and investigate variances
• Assist with month-end and year-end closing processes
• Ensure accounting records are maintained in accordance with GAAP
• Support external audits and provide requested documentation

Accounts Payable:

• Review, code and enter vendor invoices into the accounts payable system
• Match invoices to purchase orders and receiving documents
• Analyze and resolve purchase order to invoice variances
• Maintain vendor records and respond to vendor inquiries
• Ensure timely and accurate payment of approved invoices

Financial Reporting:

• Prepare monthly financial statements, including Balance Sheet, Income Statement, Statement of Cash Flows, Supporting schedules and management reports
• Analyze financial results and identify trends, variances, and areas requiring attention
• Assist management with budgeting and forecasting activities

Fixed Asset Accounting:

• Maintain the fixed asset accounting system and asset records
• Record asset additions, disposals, transfers, and adjustments
• Calculate and record monthly depreciation expense
• Ensure fixed asset records comply with company policies and accounting standards

Commissions and Sales Tax:

• Calculate and process sales commissions accurately and timely
• Maintain supporting documentation for commission calculations
• Prepare and file sales tax returns in applicable jurisdictions
• Monitor compliance with state and local tax regulations
• Assist with tax audits and inquiries as needed

Internal Controls and Compliance:

• Adhere to established internal control procedures and recommend improvements where appropriate
• Ensure compliance with company policies, GAAP, and regulatory requirements
• Maintain confidentiality of financial and business information
• Participate in process improvement initiatives to enhance accounting efficiency and accuracy

General:

• Prompt and regular attendance at an assigned work location.
• Interact and communicate with employees and customers in an appropriate manner.
• Availability on site to confer with staff members with whom the employee must interact on a regular basis.
• Communicate via email, prepare reports and work schedules.
• Plan, prioritize and monitor monthly reporting activities.
• Complete assigned tasks/projects in a timely manner.

Supervisory Responsibility

No direct management or supervisory responsibilities.

Safety

Observe safety and security policies and procedures, including proper use of Personal Protective Equipment including but not limited to eye and foot protection; follow aisle safety, report potentially unsafe conditions; and use equipment and materials properly.

Travel

Limited travel as needed is required to commute between the Quaker campuses.

Qualifications

An individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Strong knowledge of GAAP and financial statement preparation
• Proficient with Microsoft Office software: Excel, Word, Outlook
• Strong business acumen and commitment to maintaining the integrity of financial information
• Understanding of manufacturing accounting principles, including purchase order and inventor-related transactions
• Knowledge of sales tax reporting and compliance requirements
• Strong understanding of internal controls and accounting best practices

Education and Experience

An individual is expected to have the minimum level of education and/or related expertise listed here:

• Bachelor's Degree with an emphasis in Accounting, Finance or a related field
• Minimum 2 Years of accounting experience required
• Experience with accounts payable, general ledger accounting and fixed asset accounting
• Manufacturing industry experience in window or building products preferred
• Experience with ERP systems and accounting software preferred

Competencies and Skills

• Accuracy
• Attention to Detail
• Reasoning Skills like Analysis, Evaluation and Syntheses
• Organizational Skills
• Problem Solving
• Continuous Improvement Mindset with the ability to identify process efficiencies
• Excellent written and verbal communication skills
• Self-Motivated

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday during normal business hours. Occasional evening and weekend work may be required as job duties demand.

Physical Demands The demands and environmental characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is primarily an office job and largely a sedentary role. The position requires the ability to sit, stand and work at a computer for extended periods. The employee may also occasionally be required to lift files or office materials up to 20 pounds.

Work Environment Although the employee will primarily be in an office setting, while performing the duties of this job, the employee may need to visit the factory and be exposed to climactic variations, various levels of vibration, and moving mechanical parts. The noise level in the office is usually low, but hearing protection may be advisable or required for prolonged visits to certain parts of the factory.

Other Duties and Responsibilities

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that may be required of the employee for this job. Duties, responsibilities and activities may change at the discretion of management at any time.

Equal Employment Opportunity Statement

Quaker is an equal opportunity employer. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Quaker will be based on merit, qualifications, abilities, and Quaker's needs and resources. Quaker does not discriminate in any employment opportunities or practices on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity or expression), national origin, ancestry, age, disability, genetic information, military status, or any other category protected by law.