Accountant - Minor Funds

Central York School District is seeking a detail-oriented and dedicated full-time Accountant � Minor Funds to join the Education Service Center. The ideal candidate will possess strong accounting, financial management, and organizational skills, along with a commitment to maintaining accurate financial records and supporting the district's fiscal operations.

Mission: Central York School District provides a high-quality academic experience within a supportive, valued, collaborative community that promotes students' personal growth and the pursuit of their passions and interests.

Our Vision: Pursuing Excellence: All Panthers. Every Day. In All Ways.

Core Values: Character | Perseverance | Accountability | Community | Excellence

Central York School District is named one of the Top 50 Employers in York County by the PA Department of Labor!

Why Join the CYSD Team? Full-time support staff can enjoy benefits from their first day of employment like:

• Medical/Rx Insurance
• Employer HSA contributions
• Dental Insurance
• Vision Insurance
• District provided life insurance
• Paid sick and personal days
• Employee Assistance Program

Location:

Education Service Center

775 Marion Road

York, PA 17406

Job Summary:

 The accountant � Minor Funds is responsible for the full accounting cycle for assigned minor funds, including Athletics, Food Service, Private Purpose Trust, and Student Activity Funds. This position performs accounts payable, cash receipts, journal entries, reconciliations, reporting, and purchasing functions. The accountant ensures compliance with GASB standards, maintains strong internal controls, and provides accounting and administrative support to the Business Office.

Primary Duties and Responsibilities:

Minor Fund Accounting & Financial Management

•  Perform all accounting functions for assigned minor funds, including accounts payable, cash receipts, journal entries, and general ledger maintenance.
• Monitor cash balances and initiate wire transfers as needed.
• Prepare quarterly Board reports for Food Service and Activity Funds.
• Print and distribute budget reports for Food Service upon request.
• Reconcile all balance sheet accounts monthly and resolve discrepancies promptly.
• Serve as backup for Major Fund accounts.

Cash Handling & Deposits

• Prepare daily deposits and cash receipts.
• Take deposits to the bank as needed.
• Maintain petty cash fund in accordance with district policy.
• Process all NSF checks, including notifying makers, adjusting accounts, and preparing journal entries.

Purchasing, Bidding & Procurement Support

• Complete purchase orders as required and ensure compliance with district purchasing procedures.
• Coordinate the bid process for general and departmental supplies, including IU #12 cooperative bids.
• Provide support to staff in the use of eSchool Mall and Excel-based reports.
• Order supplies for the Education Service Center.

Food Service & Activity Fund Support

• Prepare monthly Board reports for Food Service and quarterly reports for Activity Funds.
• Track and reconcile Food Service transactions and support reporting requirements.
• Pay Food Service invoices due from the General Fund monthly.

Real Estate Tax & Preschool Support

• Reconcile year-end real estate tax collections.
• Assist with recordkeeping for Panther Preschool, including checks received and invoice processing.
• Complete annual Act 80 verification of taxpayers.Vendor Management & Compliance
• Obtain W-9 forms for vendors and provide them to the Major Fund Accountant for 1099 processing.
• Process ACH and check payments, ensuring accuracy, proper documentation, and compliance with district procedures
• Maintain accurate vendor records and ensure compliance with IRS requirements.

Audits & Internal Controls

• Prepare for and facilitate state, local, and internal audits.
• Maintain strong internal controls, documentation, and audit-ready records.
• Research and resolve accounting discrepancies and issues.

Administrative & Office Support

• Perform general clerical duties including filing, copying, shredding, answering phones, preparing correspondence, processing mail, and tracking sales tax.
• Provide support to Business Office staff as needed.
• Perform special projects and other duties as assigned.

Qualifications:

• Minimum of three (3) years of accounting experience with similar duties required.
• High school diploma or equivalent required; associate or bachelor's degree in accounting or related field preferred.
• Knowledge of governmental accounting, fund accounting, and GASB standards preferred.
• Ability to maintain confidentiality of financial and employee information.