Accountant III - Post-Grant (part-time)

About Bristol Community College:

Bristol Community College is an exciting place to work, learn, and grow! Bristol is dedicated to fostering an inclusive environment with a rich diversity of beliefs, cultures, languages, abilities, and lifestyles. Committed to enriching its educational experience through a supportive community, Bristol actively encourages candidates of all backgrounds to apply and achieve our vision of advancing a vibrant, diverse community through education, learner by learner. If you share a passion for helping students succeed and enjoy working in a community of innovative, inclusive, and collaborative colleagues, Bristol is the place for you!

As a Commonwealth of Massachusetts employer, Bristol offers a comprehensive compensation and benefits package, including health, dental, life, long-term disability, retirement and paid time off (vacation, personal, sick, and holiday pay). We also offer tuition waiver discounts at the Commonwealth's public higher education institutions. More information can be found on our Benefits website.

Job Description:

POSITION TITLE:Post-Grant - Accountant Ill (part-time) 
DEPARTMENT: Grants/ Administration & Finance 
REPORTS TO: Director, Post Grant Administration
POSITION STATUS: This is a part-time, non-benefited position not to exceed 18.5 hours per week.
LOCATION: Fall River
SALARY:  $32.31/hr

STATEMENT OF DUTIES:  

The Post-Grant Assistant performs grant accounting functions for federal, state, local, and private grants received by Bristol Community College. Responsibilities include, but are not limited to, assisting supervisors in monitoring compliance and spending, running required reports, analyzing budgets, and forecasting grants.

ESSENTIAL FUNCTIONS, DUTIES, AND RESPONSIBILITIES:

• Monitor and track the status of each grant through its life cycle.
• Review incoming awards, prepare financial reports, and identify variances within the grant award.
• Analyze, review, and process accounting reports, expenditure requests, time sheets, and other related fiscal reports and forms.
• Maintain grant documentation, including regular filing and physical record retention
• Prepare expenditure documentation for internal approval, including printing, collating and packaging of documents
• Provide monthly progress reports and spending forecast to grant managers.
• Assist with the preparation of external reports for federal, state, and private grants.
• Evaluate requests for additional allotments and/or transfers of funds within grant account budget lines.
• Gather information and assist with fiscal reporting and analysis for annual audit and A-133 audit.
• Assist in the preparation of meeting with agency monitors and auditors as needed.
• Assist and support supervisor in the preparation of year-end grant management reports (i.e., auditor's reports, indirect costs, and division summaries) for submission to college leadership.
• Assist in mainlining and regularly updating informational reports, including but not limited to, grant listing, employee salary, and payroll contract reports.
• Interpret state and federal laws, regulations, guidelines, and procedures for financial operations and accounting systems.
• Assist in reviewing policies and procures of grant agencies with cost center directors to ensure adherence to applicable laws, rules, and regulations.
• Confer with cost center directors and grant agency accountants to explain state/agency rules, polices and accounting procedures governing payment, invoicing, and related financial transactions.
• Prepare complex general ledger entries and account reconciliations.
• Exercise independent judgement in performing accounting transactions.
• Prepare adjusting journal entries and payroll funding adjustments.
• Prepare grant set up and maintain grant portfolio.
• Apply best practices for grant accounting throughout all job functions.
• Demonstrate a sense of professionalism and consistently reflect Bristol's core values while interacting with members of the Bristol community.
• Focus on the Commonwealth's Equity Agenda by applying related best practices throughout all job functions.
• Perform other duties as assigned.

Requirements:

REQUIRED QUALIFICATIONS:

Applicants must have at least (A) three years of full-time, or equivalent part-time, professional experience in accounting or auditing, of which at least (B) one year must have been in a supervisory, administrative or managerial capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I.       An Associate's degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required (A) experience.*

II.      A Bachelor's degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience.*

III.    A Graduate degree with a major in accounting, business administration or business management may be substituted for the required experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: Unless otherwise noted, all required qualifications must be met by date of hire.

• Minimum of an associate's degree in accounting or a related field.
• Minimum of 5 years of experience in accounting/grants. *
• *An equivalent combination of education, training, and experience shall be considered.
• Demonstrated proficiency with Microsoft Office 365 applications.
• Demonstrated experience in the setting up, organizing, filing and maintenance of records
• The ability to work effectively with a diverse student body, faculty, and staff.

ADDITIONAL REQUIRED QUALIFICATIONS:

• The principles and practices of accounting including terminology.
• The methods of general report and grant writing, including Microsoft Excel and Word skills.
• Analyze and determine the applicability of accounting data, draw conclusions and make appropriate recommendations.
• Understand, apply, and explain the laws, rules, regulations, policies, procedures, etc. governing assigned unit activities.
• Exercise discretion in handling confidential information.
• The ability to work effectively with a diverse student body, faculty, and staff.

PREFERRED QUALIFICATIONS:

• Minimum of an associate's degree in accounting or a related field.
• Minimum of 5 years of experience in accounting/grants.
• Demonstrated advanced proficiency in using Microsoft Office 365 applications, including Word, Excel, and Access.
• Proven ability to multitask, manage competing projects, meet deadlines, and adapt to organizational change.
• Working knowledge of software applications, including but not limited to Banner.
• Robust understanding and demonstrated inclusion of best practices focused on access, equity, student success, and high impact practices.
• Experience in federal and/or state grant funded accounting.
• Ability to communicate in a language in addition to English.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: 

The employee must meet the physical demands and work environment of the position. Reasonable accommodations may be made to enable those with disabilities to perform the essential functions of the job.

Additional Information:

Equal Opportunity/Affirmative Action:

Bristol Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Title IX and Affirmative Action Officer, Johanna Bielawski at diversitytitleix@bristolcc.edu or 774.357.2681; the Massachusetts Commission Against Discrimination; the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Right.

Application Instructions:

TO APPLY: Please complete our online application by clicking on the "Apply" button. The position will be open until filled. Review of applications will begin 10 calendar days from the posting date.

REQUIREMENTS TO COMPLETE APPLICATION PROCESS:

1) A completed Bristol Community College Employment Application.

2) A current resume/curriculum vitae.

All candidates must have legal authorization to work in the United States. Bristol Community College is an institution that does not sponsor work authorization.

A pre-employment criminal background check will be conducted for all positions.

The college will independently verify education credentials as provided on the application. For certain positions that require a college degree, the hired candidate must supply official transcripts upon hire. Transcripts must include your name and degrees conferred.