Job Posting: Accountant 

Position Summary

The Accountant supports the Finance Office with a primary focus on the accounts receivable function, including the receipt, coding, and reconciliation of all incoming revenue and donor gifts. The role also provides general accounting and administrative support as assigned. The position requires an understanding of the nonprofit field, working knowledge of bookkeeping procedures and computer applications, and the ability to quickly learn new systems and operate in a dynamic environment.

Schedule & Classification

• Part-time, hourly, non-exempt
• Maximum of 25 hours per week; typical office hours 9:00 a.m. – 2:00 p.m.
• May occasionally be asked to work extended hours, weekends, or holidays, sometimes without much advance notice.

Primary Relationships

• Reports to the CFO/Controller and serves as a member of the Finance department.
• Collaborates closely with the Director of Development on donor gift entry and reconciliation.
• Interacts daily with management staff at all locations.

Essential Duties

Accounts Receivable 

• Receives, records, and enters all accounts receivable and deposits.
• Prepares daily deposit reports, verifying accuracy and proper coding of revenue and department codes.
• Enters deposits into Regions OnePass, Blackbaud Financial Edge/NXT, and Excel external reports.
• Performs reconciliation between Development and Finance to ensure the accuracy and completeness of donor gift and revenue records.
• Assists in donor stewardship by helping generate timely and accurate acknowledgment letters.
• Maintains organized AR records and a retention schedule for related documents.

General Accounting Support

• Prepares and electronically files monthly sales tax reports with appropriate tax jurisdictions and maintains sales tax exemption vendor files.
• Assists with the accounts payable workflow by entering and reviewing invoice data for accurate coding.
• Facilitates the distribution and collection of receipts and the entry of credit card statements.
• Assists with the annual audit, gathering paperwork as directed by the CFO or auditors.
• Assists with the annual budget process and other financial reporting needs.
• Performs additional duties and special projects as assigned.

Administrative Support

• Assists in developing and implementing new procedures and practices.
• Produces procedure manuals, process documentation, and staff training materials as needed.
• Provides administrative and on-site support for events and campaigns.
• Assists with monthly census reports and provides general office support.
• Maintains current knowledge of GBHS and communicates information accurately to the public.

Working Conditions

This position is performed in an animal shelter environment. The role requires the ability to work in and around animals of all types (cats, dogs, rabbits, birds, etc.), including some hands-on contact, and to work in an environment where humane euthanasia is performed on-site. Driving is an essential function of this role; a valid driver’s license and access to a reliable vehicle are required, and the employee must be willing to use them as job duties require. Mileage is reimbursed in accordance with applicable policy and law.

Qualifications

• Minimum of 2 years of relevant accounting or bookkeeping experience.
• Working knowledge of accounting and payroll systems and their typical functions.
• Proficiency in Microsoft Office, particularly Excel.
• Excellent verbal and written communication skills.
• Ability to interact professionally with stakeholders and exercise good judgment.
• Ability to prioritize and manage multiple projects and deadlines simultaneously.
• Strong problem-solving skills and a high degree of accountability and accuracy.
• Ability to work both independently and as part of a team.
• Commitment to the GBHS mission and values.
• Valid driver’s license and access to a reliable vehicle.

Equal Opportunity Employer

GBHS is an equal opportunity employer. It is the policy of GBHS to provide equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law.

GBHS provides reasonable accommodations to qualified individuals with disabilities. If you require an accommodation to perform the essential functions of this role, please contact the GBHS Human Resources Department.