Accountant

The Accountant is responsible for performing professional accounting duties including accounts receivable, accounts payable support, grant financial administration, general ledger maintenance, reconciliations, and financial reporting activities. This position helps ensure the accuracy and integrity of the organization's financial records and compliance with applicable regulations and grant requirements.

The Accountant works closely with program staff, grant managers, and the finance team to ensure proper documentation, accurate invoicing, and timely reimbursement from funding sources.

RESPONSIBILITIES          

Accounting Duties

• Complete the day-to-day, monthly and year-end operations of the Finance Department including grant management and budget review and analysis.
• Assist in the  processing and recording of accounts payable transactions and ensure that all invoices and staff reimbursements are paid accurately and in accordance with Finance policies and procedures.
• Manage the processing of cash receipts, recording of revenue and receivables, and work closely with the Development Team to ensure that revenues and receivables are reconciled with Salesforce data at any given time.
• Complete bank deposits in accordance with agency financial policies and procedures.
• Provide coverage for processing of purchase orders through the accounting system daily and release payments to vendors on a weekly basis.
• Assist with the review and processing monthly credit card statements. Ensure purchase orders and receipts are completed and submitted by cardholders on monthly basis.
• Assist with the preparation and analysis of the monthly budget to actual variance reports per program and department.
• Perform general accounts analysis and reconciliations for all balance sheet accounts, including bank statements, along with  direct bill accounts, on-site petty cash accounts, employer’s benefit statements, rent/program fees collected, and company expenses.
• Assist COO and Finance Director with preparation and support of annual audit.
• Create any Journal Entries needed to properly report transactions in the agency general ledger.
• Track procedural adherence and communicate regularly with appropriate Manager, Director or Chief Officer regarding status.

• Ensure a current W-9 is on file for applicable vendors. Prepare and distribute annual Forms 1099 and submit required filings to the IRS in accordance with applicable regulations.
• Provide support and back-up on all agency financial issues.
• Use agency resources (financial and non-financial) prudently.
• Acknowledge and follow financial policies of the agency.
• Provide coverage for administration of payroll as needed. 
• Other duties as assigned. 

Customer Service:

• Provide service to internal and external customers according to standards as outlined in ForKids Customer CARE Manual. 
• Respond to all vendor inquires in a timely manner.

Grants Financial Management:

• Accurately complete all required financial reporting in accordance with established guidelines.
• Assist Finance Director and/or Grants Billing Coordinator in preparation of assigned grant invoices and collate the supporting documents for submission to funding agencies.
• Review expense coding to ensure grant compliance and tag all eligible costs to restricted grants and contracts on monthly basis.
• Develop a good working understanding of each program’s goals and strategies, and what each assigned grant will consider funding.
• Assist in the preparation of grant financial reporting.

Community Engagement:

• Participate in development and fundraising activities as needed and requested (ex: meeting with donors, providing tours, attending fundraising events).
• Assist in development and implementation of new policies and procedures to ensure future events will run more efficiently.
• Regularly engage, support and collaborate with volunteers to provide a meaningful experience

Education and Experience: Bachelor’s degree from an accredited college or university in a relevant course of study. Three to five years of progressively responsible accounting experience required. Nonprofit accounting experience preferred.

Essential Functions, Knowledge, Skills and Abilities:

• Knowledge of non-profit administration and organizational management.
• Knowledge of intermediate mathematics.
• Highly developed sense of integrity and commitment to customer satisfaction.
• Strong organizational skills and ability to prioritize workload in order to meet tight deadlines in a fast-paced and dynamic work environment.
• Excellent analytical and problem-solving skills
• Be able to demonstrate attention to details and good-record-keeping
• Team player and can collaborate with other teams in the organization.
• Demonstrate a proficient level of professional skill and/or knowledge in accounting and keep current with developments and trends.
• Knowledge and ability to use applicable information technology and systems to meet work needs.
• Excellent communication skills, written and verbal, with the ability to clearly communicate issues to all levels of management.
• Ability to work independently and efficiently and problem-solve with little direction.
• Ability to multitask effectively to meet deadlines and stay task-focused despite frequent interruptions while still responding to requests for assistance in a timely manner.
• Ability to maintain strict confidentiality of sensitive employee or agency information.
• Computer literacy. Proficient in Microsoft Office programs. Experience with Sage Intacct accounting software preferred.
• Valid driver’s license with no more than three minor driving violations and/or accidents combined within the last three years, and no major moving violations in the past five years.