Accountant - Financial Services

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Position Title

Accountant - Financial Services

Job Category

Academic Staff

Employment Type

Regular

Job Profile

Accountant I

Job Duties

Attention: The Financial Services Department in the Division of Finance and Administrative Affairs at the University of Wisconsin-Whitewater seeks an Accountant (Accountant I, FN001 or Accountant II, FN002). Position title will be determined at the time of hire based on candidate experience and qualifications.

Job Details

This position is responsible for performing advanced accounting and financial operations functions in support of university business activities. Key responsibilities include account reconciliations, accounts receivable and payable oversight, asset management, tax reporting, and financial system support. This position ensures accurate financial reporting, compliance with generally accepted accounting principles (GAAP), and adherence to University of Wisconsin-Whitewater, UW System (UWS), and Wisconsin Department of Administration (DOA) policies and procedures. This position is onsite and works standard hours Monday through Friday and reports to the Assistant Controller.

Key Job Responsibilities

• A. Account Reconciliations
  • Perform detailed reconciliations of general ledger accounts to ensure accuracy and completeness
  • Investigate and resolve discrepancies and variances
  • Maintain documentation to support audit and internal control requirements
• B. Accounting Adjustments and Prepaid Review
  • Prepare and review accounting adjustments, including PAA entries
  • Review and approve prepaid expenses to ensure proper classification
  • Ensure compliance with accounting standards and institutional policies
• C. Backup for Miscellaneous Payments and Accounts Payable
  • Provide backup support for miscellaneous payment requests and accounts payable processing
  • Review and process payments for accuracy and proper authorization
  • Assist in maintaining efficient accounts payable operations
• D. 1099, W-2, and Sales Tax Reporting
  • Prepare and support annual 1099 reporting processes
  • Prepare monthly W-2 entries and ensure compliance with reporting requirements
  • Prepare monthly sales tax entries, reporting and ensure compliance state regulations
  • Ensure accuracy and adherence to regulatory guidelines
• E. Customer Accounts Receivable
  • Run monthly customer statements and dunning letters
  • Monitor and manage customer accounts to ensure timely collections
  • Set up and maintain sales items within the financial system
• F. ISD – Provider and Catalog Management
  • Review and approve ISD-related transactions
  • Set up and maintain providers within the financial system
  • Maintain catalog accuracy and ensure compliance with policies
• G. Business Assets
  • Reconcile business asset records to the general ledger
  • Register and maintain business asset inventory
  • Run depreciation processes and ensure accuracy of asset records
• H. Cash Advances and Employee Payback
  • Reconcile cash advances and employee reimbursements/paybacks
  • Monitor outstanding balances and ensure timely resolution
• I. Other Duties
  • Provide support to grant accountant
  • Provide support for financial system processes and continuous improvement initiatives
  • Assist with audits and provide requested documentation
  • Serve on committees or workgroups as assigned
  • Perform other duties as assigned

Department

Financial Services

Compensation

Well-qualified candidates can expect a starting annual salary within a range of $53,000 – $63,000. UW System employees receive an excellent benefit package. To learn more about the UW System’s comprehensive benefit package, review the UW System Employee Benefits Brochure

Required Qualifications

• Bachelor’s degree in Accounting, Finance, or related field from an accredited institution OR an Associate’s degree in Accounting or related field with 4 years working in a business office
• Minimum 2 years professional experience
• Demonstrated experience working with financial systems and strong computer skills

Knowledge, Skills and Abilities

• Ability to interact respectfully with people from diverse socioeconomic, cultural, and ethnic backgrounds
• Willingness and ability to follow applicable safety rules and complete required training
• Strong proficiency in Microsoft Excel and other Microsoft Office applications
• Knowledge of GAAP and standard accounting practices
• Ability to analyze financial data, identify discrepancies, and resolve issues
• Knowledge of financial systems and internal controls
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines

How to Apply

Applications received by April 30, 2026 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process. Only complete application packages will be considered. This includes online submission of the following documents:

• Cover Letter
• Resume
• Name and contact information for three professional references

Contact Information

For questions regarding this position, please contact:

Jodi Sumpter
General Ledger Accountant
262-472-5785
sumpterj@uww.edu

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or hr@uww.edu .

CONDITIONS OF APPOINTMENT

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.

CAMPUS INFORMATION

UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university’s 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs — online and in person — from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university’s arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities — a priority mission since the 1970s. UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin’s Park Place.

ORGANIZATION INFORMATION

The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin ( https://www.wisconsin.edu ). Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a). Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked. The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills. For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

UW IS AN EQUAL OPPORTUNITY EMPLOYER

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.