Accountant Finance Department

TITLE: Accountant

REPORTS TO: Chief Financial Officer

APPROVED:

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SUPERVISORY RESPONSIBILITY: None

JOB GOAL:      Under direction, performs advanced professional accounting work in the development and maintenance of accounting systems and analysis of accounting and other business processes for the school system. Work of the class involves the maintenance of complex accounting and other business systems and preparation of a variety of financial reports and statements. The position is assigned responsibility for major segments of an accounting system, providing functional control of day-to-day, monthly & yearly transaction reporting, balancing, and reconciliation. The work requires considerable technical judgment to ensure accurate accounting of often complex and unusual financial transactions. The position reviews accounting and other business system processes for continuous improvement, recommends process changes, and documents procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Reconciles balance sheet accounts to the general ledger. 
• Reviews revenue reports for accuracy of recording to the correct revenue source (i.e. federal, state, local)
• Prepares adjusting journal entries as needed for revenues, expenditures, and balance sheet accounts. 
• Manages the month end and year end closing process for the accounting system.
• Reconcile monthly procurement card and ensure proper documentation has been received to allow for payment.
• Track and account for all lease and subscription based IT agreements (SBITA) as required by GASB 87 and GASB 96.
• Prepare regular reports to include year-to-date revenue and expenditures reports.
• Track on-going construction activities and record retainage to the general ledger.
• Assist with monitoring debt service accounts, ad valorem collections, and debt service payments of principal and interest. 
• Assists with cash receipts, accounts payable and purchasing when necessary.
• Generate and submit timely interim and final financial reports to oversight agencies. Follow-up as necessary to ensure accurate submission of data.
• Leads the internal fixed asset audits.
• Produce capital asset reports as required on a monthly/annual basis. 
• Prepare and record monthly depreciation reports for fixed assets.
• Assists in the maintenance of records of tangible personal property of VWSD.
• Train and assist school property personnel to assure district assets are properly secured and accounted for in accordance with board policies.
• Prepare surplus items for disposals and/or advertise for bid.
• Generate and submit timely interim and final financial reports to oversight agencies. Follow-up as necessary to ensure accurate submission of data.
• Participate in information gathering and preparation of reports and schedules, as necessary to prepare for oversight agency reviews and audits.
• Assist external and regulatory auditors, as requested 
• Attend professional growth activities to keep abreast of laws relating to accounting and grant operations practices.
• Maintain confidentiality of information. 
• Performs other duties as assigned.

QUALIFICATIONS: Accounting

EDUCATION AND EXPERIENCE: Bachelor's Degree in Accounting required. 

LANGUAGE SKILLS: Ability to respond to inquiries or complaints. Ability to effectively present information to top management, public groups, and the school board. Apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand, walk, reach, bend and sometimes lift up to 25 pounds. Mobility skills are necessary to access a variety of work locations.

OTHER SKILLS: Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Must keep accurate, up-to-date records. Define problems, collect data, establish facts, and draw valid conclusions.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PROFESSIONAL CONDUCT: Employee acknowledges that he/she is required to maintain a high standard of professional conduct in compliance with the Mississippi Code of Ethics. Breach of said professional conduct includes but is not limited to: neglect of duty, dishonesty, engagement in acts that are contrary to VWSD policy, unlawful activities, or any other conduct which is seriously prejudicial to the school district.

Classification under FLSA: Exempt

Funding Source:  General Fund

Terms of Employment: 240 days