Accountant

Job Title: Payroll & Human Resources Director

Reports To: Superintendent, Assistant Superintendent, and Chief Financial Officer

Work Calendar: 260 Days

Work Schedule: Monday - Friday 7:30am- 4:00pm

Position Summary

The Payroll & Human Resources Director is responsible for the accurate and timely processing of payroll, administration of employee benefits, and support of human resources functions for both certified and non-certified staff. This position ensures compliance with local, state, and federal regulations while maintaining confidentiality and providing high-quality service to employees.

Essential Duties and Responsibilities

Payroll Administration

• Process bi-weekly payroll, including preparation, balancing, and submission of ACH and direct deposit files.
• Maintain payroll records, employee data, and monthly personnel reports for all staff.
• Reconcile payroll transactions and post to appropriate budget accounts.
• Prepare and submit payroll tax reports and payments (federal, state, local, and Social Security).
• Manage employee deductions, garnishments, and benefit withholdings.
• Complete and submit INPRS reports (TRF and PERF) following each payroll.
• Process substitute employee payroll through WillSub.
• Maintain leave balances and assist with contract year-end leave allocation.
• Respond to employee inquiries regarding payroll and Doculivery.
• Prepare employment verification forms.

Human Resources – Certified Staff

• Maintain teacher licensure and “highly qualified” documentation in compliance with state requirements.
• Manage certified staff personnel files and employment records.
• Assist certified staff with licensure and renewal processes.
• Track and verify years of experience.
• Maintain evaluation records and assist with reporting.
• Assist with teacher contract preparation and staffing reports.

Human Resources – Non-Certified Staff

• Maintain job descriptions, pay scales, and benefits information.
• Assist with benefits administration, including open enrollment and Section 125 plans.
• Support salary schedule development and compensation reviews.
• Maintain compliance systems (SafeSchools training, required reporting).
• Maintain and update employee handbooks.

Compliance & Reporting

• Assist with required federal, state, and local reporting.
• Maintain OSHA reporting and IDOE School Staff Injury reporting.
• Track and manage FMLA documentation.

Employee Relations & Support

• Support new employee onboarding and orientation.
• Provide training and support during back-to-school meetings.
• Respond to employee questions regarding HR, payroll, and benefits.

General Responsibilities

Perform other duties as assigned by the CFO, Assistant Superintendent, or Superintendent.

Qualifications

Education and Experience

• Associate’s degree in Human Resources, Business Administration, Accounting, or related field required; Bachelor’s degree preferred.
• Minimum of 2–3 years of experience in payroll, human resources, or a related field.
• Experience in a school corporation or public sector environment is preferred.

Knowledge, Skills, and Abilities

• Knowledge of payroll processes, tax regulations, and employee benefits administration.
• Understanding of HR laws and regulations, including FMLA, FLSA, and employment compliance.
• Ability to maintain strict confidentiality and handle sensitive information.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Effective communication and interpersonal skills.
• Proficiency in payroll systems, and Microsoft Office applications.
• Ability to analyze data and prepare accurate reports.

Salary

Compensation will be based on the applicant’s degree, qualifications, and verified years of experience, in accordance with corporation guidelines.

Benefits

The corporation offers a comprehensive benefits package, including medical, dental, vision, retirement (INPRS/TRF or PERF), paid leave, and other voluntary benefit options, in accordance with corporation policies.