Accountant - Disbursements

Safety/Security Status:          None

SUMMARY The Accountant - Disbursements will oversee the processing of all disbursements made by the City, excluding payroll. This individual is responsible for ensuring that all outgoing payments are made in accordance with City policies and procedures. This position will also assist the Accountant – Revenue with reconciliations and other tasks. This position works to actively promote ideas that strengthen and streamline departmental operations.     

ESSENTIAL DUTIES AND RESPONSIBILITIES
include the following.
Reporting relationships, work assignments, and work schedules may be subject to change in order to meet City needs or operational requirements. Attendance at work and the ability to get along with the public, supervisors, and co-workers are essential elements of this position. This position requires a large volume of communication (both written and verbal) with employees and vendors. Other duties and special projects may be assigned.

• Prepare monthly sales and use tax filing. Stay up to date on state sales and use tax laws and ensure that all invoices that need to be included with our monthly filing are documented.

• Track monthly payment checklist to ensure vendor payments are being made before their due dates.

• Review invoices submitted by departments, prepare requisition forms and process invoices for payment from the City’s $266 million bond.

• Review and approve all invoices for payment on weekly check run, perform GL postings and upload positive pay file.

• Perform monthly reconciliation of Accounts Payable to the general ledger.

• Prepare and enter journal entries.

• Prepare yearly 1099 forms and review data for accuracy.

• Manages Accounts Payable year-end process ensuring that expenses are paid out of the correct year.

• Reconcile all bank accounts that are not involved in the check issuing process.

• Review the daily deposit and validate amounts.

• Reviews incoming Accounts Receivable payments and codes them to the appropriate customer or general ledger account.

• Assist with daily import and reconciliation and serve as backup to the Accountant – Revenues.

SUPERVISORY RESPONSIBILITIES 2-3 Accounting Specialists.

QUALIFICATIONS  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE A Bachelor’s degree in Accounting or a related field and six (6) years’ experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Must be able to write routine reports and correspondence and speak effectively before groups of customers or employees of organization. Ability to correspond with co-workers and the public in a professional manner.

MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS None.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.