Accountant

The Accountant’s primary focus is on accounts payable and accounts receivable processes, with an emphasis on accuracy and efficiency.  They also provide regular financial functions and administrative support to the Director of Finance. They prepare, review, and process financial entries and reports in a timely and accurate manner, utilizing available technology and tools to enhance productivity. They assist with other finance team functions as assigned and follow all finance department policies while ensuring the confidentiality and integrity of all financial information. 

Essential Job Functions 
Accounting & Finance Operations 

• Manage accounts payable processes, including monitoring email inboxes, entering general ledger coding, processing invoices, posting transactions, printing and mailing checks.  
• Maintain accurate vendor and customer records, including W-9 collection, address updates, and payment preferences. 
• Assist with annual 1099 preparation and distribution. 
• Manage deposit processes, including monitoring email inboxes, entering deposits, posting transactions, reconciling accounts. 
• Assist in the preparation of grant reports as directed. 
• Assist in the maintenance of accurate and timely financial records by entering, processing and reconciling transactions as assigned in accordance with established procedures and formats. 
• Manage documentation and filing of financial records in electronic and/or paper formats, supporting organized, accessible, and secure recordkeeping practices. 
• Help resolve discrepancies with vendors by initiating phone calls and emails and following up as needed. 
• Communicate effectively with internal departments to ensure accurate coding, timely approvals, and resolution of financial questions. 
• Follow all finance department policies and procedures. 
• Maintain confidentiality and integrity of all financial information. 
• Demonstrated curiosity and openness to learning and using emerging technologies, including AIassisted tools, to improve efficiency and accuracy in accounting processes. 

Organizational Responsibilities 

• Collaborate with internal teams and departments to align goals and strategies and to foster a culture of cooperation and teamwork.  
• Engage in continuous learning and contribute to the effective implementation of continuous improvement processes.  
• Support the ethical use of data to make decisions in a timely and informed manner.  
• Represent the organization to the community in a way that enhances the organization’s profile, builds its reputation, supports its strategic priorities, and advances its mission.  
• Contribute to operational goals and objectives that align with and advance the organization's strategic priorities.  
• Support team development and performance, inclusive of but not limited to active listening, teambased learning, recognition, fun, and transparent communications.   
• Strive to meet and surpass the expectations of youth, families, staff, volunteers, Board, funders, and other key stakeholders.  
• Support the planning, implementation, execution, and evaluation of special projects.  
• Focus efforts on promoting equity, engaging in trauma-informed and continuous improvement practices, and doing what is needed to help the communities the organization serves become great places for all children and youth to grow and thrive.  
• Actively and substantially contribute to a healthy organizational culture characterized by the core elements of trust, inclusion, belonging, autonomy, position mastery, and purpose.  
• Finish work by established deadlines within the framework of established guidelines and policies. 
• Address issues and concerns in a professional, respectful, and courteous manner. 
• Ensure records are up-to date, accurate, and organized.  
• Prioritize and organize multiple tasks and responsibilities in a way that meets daily responsibilities while continuing to work toward longer-term objectives.  

Resource Development  

• Collaborate with development staff to accurately record contributions. 
• Work to understand how your actions and contributions to quality work and to maximization of resources enhance the organization’s fundraising efforts and its overall financial health. 
• Support fundraising, donor stewardship, and Board engagement activities.  

Safety and Risk Management  

• Ensure current safety practices meet or exceed organizational requirements.  
• Support the development and implementation of new or amended policies, practices, and processes that further mitigate and minimize safety risks. 

Talent Development 

• Demonstrate a commitment to excellence, aligning your efforts with the organization’s values, mission, strategic priorities, and policies. 
• Participate in available coaching opportunities, regular one-on-one meetings with your supervisor, performance evaluations, and goal setting. 
• Demonstrate a commitment to learning and development by following talent development requirements and creating and following a professional development plan. 

Other Duties as assigned. 

The Accountant position requires a majority combination of the following:  

Education and Experience  

• Accounting degree preferred or equivalent combination of education and relevant experience. 
• At least 2 years’ experience with accounting processes including accounts payable, accounts receivable and journal entries. 
• Demonstrated record of successfully managing accounts payable processes with strong organizational and problem-solving skills. 

Skills and Requirements  

• Proficient in computerized accounting systems  
• Proficient in Microsoft Office 
• Advanced Microsoft Excel skills with emphasis on pivot tables 
• High degree of accuracy and attention to detail. 
• Ability to maintain strict confidentiality of financial records and sensitive information. 
• Exceptional communication skills, with the ability to convey information in a timely, open, and clear manner.  
• Reliable transportation.  
• Knowledge of and ability to effectively use computers, software, and other technology tools.  
• Ability to establish and maintain effective working relationships with others.  

Key Characteristics (Standard for every position in the organization).  

• Is mission-driven and values-based.  
• Demonstrates a growth mindset and a commitment to lifelong learning. 
• Upholds a commitment to equity, while striving to be anti-racist and respectful of cultural differences with all stakeholders.  
• Contributes to a purpose-driven culture characterized by trust, inclusion, belonging, autonomy, and learning. 
• Operates with excellence in mind in all matters. 

This role is based at our Appleton Club and supports a multi-site workplace. Regular on-site presence is expected. We are not able to offer relocation assistance, and we welcome applicants who are currently local or planning a self-directed move.

Working Conditions 

Work will primarily occur in a climate-controlled environment with minimal potential for safety or health hazards.  This position may include flexible working arrangements, such as remote work and compressed workweeks, subject to supervisory approval. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. 

Physical Demands include: 

• Must be able to operate a computer and other office productivity equipment, such as a phone and photocopier. 
• Must be able to communicate efficiently and effectively. 

Reasonable accommodation will be made to enable individuals with documented disabilities to perform essential functions.  

Disclaimer 
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. 

Equal Opportunity Employer  
The Boys & Girls Clubs of the Fox Valley is committed to creating an inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, religion, color, marital status, sex, national origin, ancestry, veteran’s status, sexual orientation, disability, gender identity or expression, or any other legally protected status.