Accountant Assistant

Sum

Summary

The Accounting Assistant supports the Finance Department by maintaining accurate financial records, managing fleet related accounting functions, assisting with month end and year end close, and providing cross departmental support to Accounts Payable, Accounts Receivable, and Corporate Card administration. This role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple responsibilities in a fast paced environment.

Essential Duties and Responsibilities

• Maintain fleet information:
  • Maintain fuel card program including monthly billing review, notation of discrepancies or misuse of fuel cards, and working with managers for their review and approval of cardholder usage
  •  Addition/deletion of fuel cards, assign fuel card PINs to employees, and assist employees with problems arise at the point of sale
  • Update the fleet report for driver’s insurance, ensuring that spreadsheet is up to date and compliant with annual audit requirements
  • Maintain vehicle files for expiring registrations and emissions
  • Maintain, update, and reconcile the EZ Pass database
  • Monitor speed violations
  • Prepare annual reporting
  • Book fixed asset acquisitions and disposals 
• Complete bank and post office runs multiple times per week
• Assist with month-end and year-end closing procedures
• Liaise with the Accounts Payable and Accounts Receivable departments
  •  Assist with internal audits by preparing necessary documentation and fact-checking financial data
  • Crosstrain with Accounts Payable Specialist and Credit Specialist positions to fill in for vacations or extended absences
  • Void checks and defund credit cards for the AP Department as necessary
  • Track AP credit memos
  • Balance the AR GL 1140
  • Reconcile and pay the Payables credit card statement
• Maintain the corporate credit card account
  •  Monitor spending
  • Approve corporate card expenses
  • Order and cancel cards as requested by management
  • Reconcile and pay the corporate credit card statement
• Data Entry and Bookkeeping
  • Enter payroll, month-end spreadsheets, rebates, etc. into the ERP system
• Initiating bank transfers and wires
• Fulfill branch requests for supplies as needed (credit card tape, deposit slips, etc.)
• Managing special projects that are initiated by management – currently digital migration and purging physical records that are past storage life
• Assist the Controller and Assistant Controller with additional tasks as needed

mary

Qualifications

• Associate’s degree in Business, Accounting, Economics, or the equivalent work experience
• 3 years plus in a similar role
• Problem solver
• Excellent written and oral communication skills
• Ability to organize and manage multiple priorities
• Intermediate Excel skills
• Valid Driver’s license

Available Benefits 

You will be eligible to participate in the Company’s benefits program on first of the month after 45 days of employment. This includes medical, dental, vision, short term disability, long term disability, life insurance, Flexible Spending Account (FSA) and 401(k) Plan. The medical, dental, and vision plans are offered for employees and their families.