POSITION SUMMARY

Primarily supports and processes AR in collaboration with the Accountant II. Secondarily supports payroll in collaboration with the Payroll Coordinator. Under supervision of the Director of Finance, reviews financial information detailing assets, liabilities, and capital, and prepares balance sheet, profit and loss statement, and other reports to summarize current and / or projected company financial position(s). Follows established accounting and accounting control procedures. May direct and coordinate activities of other accountants and clerical workers performing accounting and bookkeeping tasks. 

Location: Hybrid - Gold Bond Building/WFH 3 days per week

Full-Time Mon-Fri 8 hours per day

ESSENTIAL JOB DUTIES AND FUCTIONS

• Process receivables on a timely basis.
• Prepare incoming cash receipts by assigning account numbers, requesting approvals, posting and reconciling transactions.
• Reconcile customer statements and resolve discrepancies.
• Prepare outstanding receivable reminder notices and follow up payment status with contractors.
• Prepare daily cash receipts flow report.
• Prepares general ledger entries by maintaining records and files; reconciling accounts.
• Monitor compliance with generally accepted accounting principles and company procedures.
• Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports.
• Answers accounting and financial questions by researching and interpreting data.
• Protects organization’s value by keeping information confidential.
• Support month-end and year-end close process.
• Assist in preparing annual audit schedules and research for audit compliance.
• Reconcile sub-ledger accounts.
• Update job knowledge by participating in education opportunities and reading professional publications.
• Provide backup for all payroll related duties.
• Process employee time records, checking for reasonableness and accuracy. Clarifies inconsistencies with supervisors. Distribute and mail payroll checks to employees
• Review semi-monthly payroll entries to ensure proper overtime, deductions, taxes, and other adjustments are recorded and documented. Ensures compliance with all applicable state and federal wage and hours laws.
• Manage online timekeeping system (ADP).
• Facilitates management and employee understanding of payroll procedures and timekeeping system, interacting with individuals at all levels of the organization.
• Maintains payroll policies and procedures
• Assists in development of overall payroll procedures by recommending improvements or changes when deemed necessary for greater efficiency.
• Assists in the administration of the company pension plan (403b), including preparation of the detailed semi-monthly liability schedule by employee and year-end government filings.
• Coordinates year-end audit of Workers’ Compensation and 403(b); prepare required salary detailed schedules.
• Generates payroll reports and schedules for company’s outside auditors and assist in providing payroll related information during fiscal year-end audit and tax audit.
• Prepare details of monthly salaries and fringe benefits for posting into general ledger.
• Provide input into department’s goal setting process.
• Develop and document business processes and accounting policies to maintain and strengthen internal controls
• Complies with all legal requirements and company policies.
• Performs all other duties as assigned.

QUALIFICATION REQUIREMENTS

Minimum Education/Training and Experience

• Bachelor’s degree in Accounting, Finance, Business Administration or related field and 2 years of accounting experience. Equivalent combination of education and experience may be considered.

Skills / Knowledge

• Detailed knowledge of Generally Accepted Accounting Principles.
• Proficiency in Microsoft Word, Excel and experience with computer based accounting systems. 
• Good written and verbal communication skills. 
• Good interpersonal skills with the ability to interact positively and sensitively.
• Ability to accurately work at a highly detailed level.
• Ability to plan, initiate and complete work assignments with limited direction.
• Ability to concurrently carry out multiple assignments to meet scheduled deadlines and some ad hoc deadlines.

BENEFITS

• Generous time off benefits 
• 100% employee health and dental coverage and vision  
• Flexible spending plan  
• Retirement plan with up to 3% dollar-for-dollar company matching contributions
• 100% company paid group Life/AD&D/LTD insurance  
• Employee assistance program (EAP) 
• Pet Insurance, Prepaid legal with competitive rates  

UHP Hawai‘i is an EEO employer