Accountant (AP | Expense | Cash)

Accountant (AP | Expense | Cash)

SaaS & Professional Services (Business Central / inecta Food) Depending on experience and qualifications, candidates may be hired as:

• Staff Accountant / Staff Accountant II / Senior Accountant

Location

Fully Remote (US or Canada)
Reports To

Controller

About inecta Food

For over 20 years, inecta Food has delivered trusted, cloud-based ERP solutions to food and beverage companies worldwide. Built on Microsoft Dynamics 365 Business Central, our SaaS platform and professional services help customers operate with confidence, clarity, and scale. At the heart of our business are our people. We are committed to being intuitive, dependable, and deeply knowledgeable partners to our customers, and to each other. As we continue to grow, we are building a strong accounting team focused on accuracy, scalability, process discipline, operational excellence, and continuous improvement.

Role Overview

The Accountant (AP | Expense | Cash) plays a critical role in supporting the accounting operations of a growing SaaS and professional services organization operating across multiple entities and currencies. This position combines ownership of Accounts Payable operations with broader responsibilities across expense management, treasury support, reconciliations, and month-end close activities. The ideal candidate is highly organized, detail-oriented, analytical, and comfortable operating in a fast-paced, fully remote environment. This role works closely with the Controller and accounting leadership to ensure vendor transactions, payments, reconciliations, and accounting records are processed accurately and efficiently while supporting scalable operational workflows across the organization. This role is ideal for someone who enjoys both operational accounting execution and broader accounting process improvement initiatives, while contributing to automation and scalability efforts within the accounting function.
Key Responsibilities

Accounts Payable & Vendor Management

• Own the end-to-end Accounts Payable process across domestic and international vendors
• Review, code, and process vendor invoices with accurate GL, department, project, and entity coding
• Coordinate payment processing including ACH, wire, check, and international payments in accordance with company payment schedules
• Maintain vendor records, including onboarding documentation, W-9 collection, and compliance support
• Respond to vendor inquiries and resolve discrepancies in a timely and professional manner
• Maintain organized AP documentation and supporting records
• Prepare AP accruals and support prepaid expense tracking during month-end close
• Reconcile AP subledger activity to the general ledger monthly
• Support annual 1099 preparation and filing processes
• Identify opportunities to improve AP workflows, automation, and operational efficiency within Business Central and related systems

Cash Management & Treasury Support

• Support daily cash management and treasury coordination activities
• Assist with cash forecasting support and liquidity monitoring
• Perform bank activity reconciliations and investigate discrepancies
• Support intercompany payment coordination and cash transfers
• Maintain accurate records of payment activity and cash movements
• Assist with maintaining strong internal controls surrounding cash management processes.

Expense Management, Reconciliations & Close Support

• Manage employee expense reporting and reimbursement processes
• Prepare and reconcile credit card activity and expense allocations
• Participate in monthly, quarterly, and annual close activities
• Support accrual preparation and journal entry processing as needed
• Perform reconciliations and investigate reconciling items or variances
• Maintain organized, audit-ready supporting schedules and documentation
• Assist with operational expense tracking and departmental cost allocations
• Support sales tax, payroll, and other operational accounting processes as needed

Systems, Controls & Process Improvement

• Utilize Microsoft Dynamics 365 Business Central (preferred) for accounting operations, reconciliations, and reporting support
• Support automation initiatives including:
  • Invoice OCR and coding automation
  • Duplicate invoice detection
  • Payment approval routing workflows
  • Vendor communication automation
  • Spend categorization and analysis
  • Cash forecast modeling
  • Recurring invoice automation
  • Anomaly detection workflows
• Help document accounting procedures, policies, and internal controls
• Assist with internal and external audit requests and support schedules
• Contribute to improving scalability and efficiency within the accounting function

Cross-Training & Team Support

• Provide payroll backup support as needed
• Assist with AR support and customer cash application backup
• Participate in month-end close support and reconciliations
• Cross-train across accounting operational functions to improve team flexibility and continuity.

Qualification

• Bachelor’s degree in accounting, Finance, Business, or related field 
• 2–5+ years of accounting, AP, or operational accounting experience
• Strong Accounts Payable and reconciliation experience
• Experience with ERP/accounting systems (Business Central or similar ERP preferred)
• Strong organizational and analytical skills
• High attention to detail and accuracy
• Ability to manage multiple priorities and deadlines independently in a remote environment

Preferred

• Experience in SaaS, software, or professional services organizations
• Experience with treasury or cash management processes
• Exposure to intercompany accounting environments
• Experience supporting month-end close processes
• Process improvement or automation experience
• Strong Excel skills including reconciliations, pivot tables, and lookups
• Experience in a growing or scaling organization

Key Competencies

• Strong ownership mindset and accountability
• Detail-oriented with a high degree of accuracy
• Ability to work independently while collaborating cross-functionally
• Strong analytical and problem-solving skills
• Professional communication and documentation skills
• Process-oriented mindset with interest in operational efficiency and automation
• Adaptable and comfortable learning new systems and technologies

Performance Expectations

The Accountant (AP | Expense | Cash) will be evaluated on:

• Accuracy and completeness of AP, expense, and reconciliation activities
• Timely processing of payments and close responsibilities
• Quality and organization of supporting documentation
• Ability to identify and resolve discrepancies proactively
• Adherence to internal controls and accounting procedures
• Responsiveness and reliability in supporting accounting operations
• Contribution toward process improvements and operational efficiency initiatives

What Success Looks Like

• Produces reliable, accurate, and well-documented work with minimal rework
• Successfully manages AP, expense management, and assigned accounting responsibilities independently
• Maintains organized reconciliations and supporting schedules
• Demonstrates strong attention to detail and accountability
• Learns systems and processes quickly
• Contributes ideas that improve accounting efficiency and scalability
• Becomes a dependable resource across multiple accounting operational functions

Why This Role Is a Great Opportunity

• Exposure to a growing SaaS + professional services accounting environment
• Hands-on experience with Microsoft Dynamics 365 Business Central
• Opportunity to work across multi-entity and international accounting operations
• Direct mentorship from experienced accounting leadership
• Involvement in automation and scalable process improvement initiatives
• Exposure to treasury, operational accounting, and close support activities
• Clear path for growth into Senior Accountant and broader accounting leadership roles

Compensation
United States (Fully Remote)
Base Salary

• $55,000 – $70,000 USD

Bonus

• 5 - 10% annual performance bonus tied closely with quality and audit readiness

Canada (Fully Remote)
Base Salary

• $65,000 – $85,000 CAD

Bonus

• 5 - 10% annual performance bonus tied closely with quality and audit readiness

 What We Offer

• Fully remote role (US or Canada)
• Competitive salary and performance-based bonus opportunity
• Medical, dental, life, and disability insurance
• Paid time off
• 401k (US) or RRSP (Canada) 
• Direct partnership with CFO and leadership team
• Meaningful ownership in a growing, ERP-driven SaaS organization

inecta Food is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Our goal is to provide an inclusive environment for all to succeed. We work with candidates with disabilities throughout the recruitment process to ensure that they have what they need to be at their best. Please reach out to Human Resources should you require accommodation during the recruitment process