Account Clerk III - Payroll

Summary

Perform complex and advanced clerical accounting duties related to the preparation of such matters as financial statements or District payroll; assign, review and lead the work of other account clerks as assigned.

Essential Duties & Responsibilities

• Perform complex and advanced-level clerical accounting duties in support of district programs and services; process or prepare more complex or technical financial accounting documents, including payments, reports, and special projects.
• Process payroll and related records for an assigned major payroll; compute hours and pay of employees for each payroll period; compute and summarize deductions such as withholding tax, retirement, insurance and maintain records of deductions; verify and input data.
• Maintain employee attendance records; verify and input individual sick leave and vacation allowances, usage, and payoffs; distribute related lists and notices as needed.
• Assign, review, and lead the work of other account clerks as assigned; answer and provide assistance with more technical questions and procedures.
• Respond to questions or complaints from vendors, District administrators, or employees regarding issues related to pay, benefits, payments, balances, charges, inventories, and other information.
• Provide work direction, guidance, and training to other accounting clerical personnel as assigned.
• Produce a variety of periodic and annual financial statements, reports, reimbursements, and claims; maintain journals and ledgers, charging proper accounts.
• Receive, sort, and distribute paychecks and warrants according to established procedures and guidelines; prepare and issue warrants as needed.
• Prepare and maintain a variety of files, records, documents, and lists relating to certificated and classified payroll or other assigned area; prepare special reports as assigned.
• Communicate with State and County Office personnel, benefits carriers, financial institutions, and others concerning payments and financial reporting issues.
• Calculate and prepare annual salary and benefit projections for current-year cost projections; provide salary and benefit data in the budget development process.
• Maintain records of revolving cash funds and petty cash funds use; issue checks as required to reimburse accounts; balance and reconcile accounts, verifying proper and authorized use of designated funds.
• Process the payroll-related sections of various employment verification forms; verify employment by phone in accordance with related laws and District policies and procedures.
• Perform related duties as assigned.

Required Knowledge & Abilities

Knowledge of:

• Advanced clerical accounting principles and techniques involved in financial record keeping, monitoring and control.
• Preparation, maintenance, verification, and processing of payroll records.
• Estimating, projecting, and extending financial and statistical data.
• Applicable sections of Kentucky Administrative Regulations and other applicable laws, rules, and regulations.
• Oral and written communication skills.
• Interpersonal skills using tact, patience, and courtesy.
• Tax withholding, voluntary deductions, garnishments, and fringe benefits.

Ability to:

• Perform complex and advanced level accounting duties in the maintenance of assigned accounts.
• Prepare, verify, process, and control an assigned major payroll.
• Perform responsible record-keeping duties with a high degree of skill and accuracy.
• Verify, balance, and adjust accounts.
• Process and record accounting transactions accurately.
• Prepare financial statements, profit and loss statements and other technical financial reporting documents.
• Learn, interpret, apply, and explain rules, regulations, policies, and procedures related to school district payrolls, utility payments and food service accounting.
• Operate office machines including computer equipment, personal computer, accounting software and peripherals.
• Add, subtract, multiply, and divide quickly and accurately.
• Understand and follow oral and written directions.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and timelines.
• Work confidentially with discretion.
• Maintain records and prepare reports.
• Train and provide work direction to others.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is performed while standing, sitting and/or walking.
• Requires the ability to communicate effectively using speech, close/distance vision, and hearing.
• Requires the use of hands for simple grasping and fine manipulations.
• Requires bending, squatting, crawling, climbing, and reaching.
• Requires the ability to lift, carry, and push or pull weights up to 50 pounds.
• Requires a high level of physical endurance to meet the demands of extended workdays (coverage of building activities and extra-curricular activities, etc.).
• Requires the ability to handle and balance multiple demands at the same time.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in this environment is quiet to loud depending upon the activity in the particular part of the workday.

Education and/or Experiences

• Any combination equivalent to a high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and two years of increasingly responsible financial record-keeping experience including experience with automated record-keeping systems.