Accounts Payable Specialist

Summary/Objective

The Accounts Payable Specialist is an entry-level accounting role in the corporate office. (non-inclusive description)

Primary Responsibilities

• Review all invoices for appropriate documentation and approval prior to payment
• Enter invoices into the company’s accounting system
• Process payments for vendors
• Process vending commission checks
• Interact with vendors / Answer vendor inquiries
• Prepare analysis of accounts
• Prepare / participate in audits
• Prepare / review various Accounts Payable reports
• Maintain spreadsheets and Accounts Payable files
• Order and stock office supplies
• Provide backup coverage for Receptionist
• Assist with other misc. accounting and office duties as assigned

Responsibilities may vary dependent upon location.

Supervisory Responsibilities

N/A

Requirements

Education and Experience

• Associate’s degree in accounting or related field preferred
• 2+ years of accounts payable experience preferred

Additional Qualifications and Competencies

• Proficient Microsoft Office Suite required, Microsoft Dynamics GP preferred
• Highly motivated and efficient; able to set priorities and meet deadlines in a fast paced, dynamic environment
• Strong communications skills: a team player who works well with others and has good organizational and analytical skills
• Ability to solve problems and analyze data
• Customer / client focused
• Flexibility / Ability to multitask

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit at a desk; stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Travel

No routine travel is expected for this position.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.