Early Childhood Finance Manager

Position Summary:

The Finance Manager is responsible for overseeing the financial operations, enrollment administration, billing, and student account management for the Early Childhood Center (ECC) and School Age Child Care (SACC) programs. This position ensures accurate financial records, timely tuition collection, compliance with district and state requirements, and provides exceptional customer service to families while supporting the daily operations of the school.

Qualifications:

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Experience with financial management, accounts receivable, billing, or bookkeeping.
• Experience with student information systems or childcare management software (Procare preferred).
• Knowledge of payroll, budgeting, and financial reconciliation.
• Strong organizational, analytical, and customer service skills.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to maintain confidentiality and manage multiple priorities in a fast-paced educational environment.

Essential Duties and Responsibilities:

Financial Management

• Manage all tuition billing processes, including monthly tuition charges, registration fees, and summer and fall tuition billing.
• Process and manage Tuition Express payment accounts, including adding and updating payment information and monitoring expiring credit cards.
• Monitor, reconcile, and collect outstanding balances, including late fees, declined payments, add-a-day fees, and other program charges.
• Process tuition refunds by coordinating vendor requests and preparing required refund documentation for submission to the finance office.
• Reconcile student accounts and forward deposits to the district finance office.
• Maintain petty cash and complete year-end reconciliation.
• Process biweekly payroll and submit payroll changes, including substitute staff assignments.
• Reconcile program credit card purchases and BusinessPlus accounts; submit receipts and required documentation to the finance office monthly.
• Monitor program budgets, maintain budget-to-actual reports, and provide current financial information for ECC and SACC programs.
• Process staff mileage reimbursements and expense reimbursements, ensuring receipts and required documentation are submitted to the finance office.
• Purchase instructional materials and supplies while maintaining program budgets and reconciling orders upon receipt.

Enrollment and Student Account Management

• Manage student enrollment and registration processes using Procare, including new enrollments, re-enrollment, waitlists, and account activation.
• Maintain accurate family and student records by updating contact information, classroom assignments, schedules, tuition rates, and billing information.
• Assist families with DHS applications; process and reconcile DHSpayments as received
• Process student schedule changes and adjust tuition accordingly.
• Track and maintain accurate student attendance records.
• Manage student withdrawals by closing accounts, clearing billing records, and maintaining required documentation.
• Update tuition rates in Procare as approved by the business office.

Records and Compliance

• Organize, maintain, and archive student records, office files, and classroom binders throughout the school year.
• Coordinate annual records retention, shredding, and document purging.
• Maintain staff records within Procare, including onboarding new staff, removing inactive staff, and managing system access.

Customer Service

• Serve as the primary point of contact for families regarding registration fees, tuition billing, payment plans, account questions, and financial concerns.
• Work collaboratively with families to resolve billing issues promptly and professionally.

Administrative Support & School Operations

• Provide administrative support to office and instructional staff by answering phones, responding to emails, greeting families, escorting students, and assisting with daily office operations.
• Support monthly office meetings and SACC meetings.
• Support and coordinate school-wide events, including Open House, Book Fair, school pictures, Spirit Wear sales, and student positivity initiatives.
• Participate in monthly school safety drills and other operational activities.
• Perform additional duties as assigned to support the successful operation of the ECC and SACC programs.

Application Process:

Internal candidates:  Interested internal candidates should complete an online internal application.

External candidates: Interested and qualified external candidates must complete an online application.

Please note:  mailed, faxed or emailed letters of interest and resumes will not be accepted.

Lake Orion Community Schools does not discriminate on the basis of sex, color, national origin, religion, age, height, weight, marital status or otherwise qualified handicapped individuals with respect to District educational programs, activities and employment practices.