Accounting Manager

Company Overview

We are a Hauppauge, NY-based distribution company and a wholly owned subsidiary of a California parent. Operating from a single Long Island facility with 15 associates, we generate approximately $12M in annual revenue at a 30%+ EBITDA margin. Nearly all of our products are sourced from suppliers across the Asia-Pacific region and shipped nationwide to our customers via small parcel.

Our parent company in California manages banking, commercial insurance, and health insurance on our behalf, allowing our New York team to focus on commercial execution and a self-contained financial close that reports up to the corporate CFO.

Position Summary

The Accounting Manager owns the day-to-day accounting operation of the New York entity, leads a monthly close of approximately 7–8 working days, and ensures timely, accurate financial reporting up to the California-based CFO. The role combines hands-on technical accounting with team leadership and process ownership.

The two largest ongoing responsibilities are (1) managing payments to Asian suppliers, including the landed cost accounting that flows into our average-cost inventory, and (2) directing the month-end close cycle. The position supervises one Staff Accountant and works closely with operations, purchasing, and the corporate finance team.

Our ERP is a proprietary, in-house system. It is intuitive and easier to learn than most mainstream commercial platforms — prior experience with our specific system is not required. We also use Phocas alongside Excel for management reporting to the parent.

Key Responsibilities

Month-End Close & Financial Reporting

• Lead and execute the monthly close on a 7–8 working day cycle, including journal entries, accruals, prepaid amortization, and account reconciliations.
• Prepare the monthly financial reporting package andsubmitit to the corporate CFO using a combination of Excel and Phocas reporting.
• Reconcile all balance sheet accountson a monthly basisandmaintainclean, auditable supporting schedules.
• Support quarterly and annual reporting requirements of the California parent company, including audit preparation.

International Vendor Payments & Landed Cost

• Manage the full payment cycle for Asia-Pacific suppliers, paid in U.S. dollars, ensuringtimelyandaccuratedisbursement against purchase orders and supplier terms.
• Capture andallocatelanded cost components — including freight, duty, brokerage, tariffs, and ancillary charges — into inventory under an average-costmethodology.
• Partner with purchasing and operations to ensure inventory valuation isaccurateand that variances areidentifiedand resolved promptly.

Accounts Payable, Accounts Receivable & General Ledger

• Oversee accounts payable and accounts receivable functions, including review of customer credit,collectionsactivity, and aged receivables.

• Maintain the general ledger, chart of accounts, and overall integrity of financial data within the ERP.
• Process and review payroll inputs as needed and coordinate with the parent company on related matters.

Sales & Use Tax Compliance

• Own multi-state sales and use tax compliance covering 4–5 states where the company has economic nexus, including preparation, filing, and remittance.
• Monitor changes in state nexus thresholds and recommend adjustments to filing footprint as sales patterns evolve.
• Manage exemption certificate collection andmaintainaudit-ready documentation.

Team Leadership

• Directly supervise, coach, and develop one Staff Accountant; set priorities, review work product, and manage performance.
• Build and document repeatable processes for the close, vendor payments, and tax filings to reduce key-person risk.

Internal Controls & Process Improvement

• Design andmaintaininternal controlsappropriate fora small entity, with proper segregation of duties between the Accounting Manager, Staff Accountant, and the California parent.
• Identifyopportunities to streamline workflows in the ERP, Excel, and Phocas, and partner with the CFO on continuous improvement initiatives.
• Serve as the New York entity's primary point of contact for the corporate finance team on accounting matters, banking inquiries, and insurance-related transactions.

Qualifications

• Bachelor's degree in Accounting, Finance, ora relatedfield.
• 7–10 years of progressive accounting experience, including at least 2–3 years of supervisory responsibility.
• Demonstrated ownership of a full month-end close cycle through financial statements.
• Strong working knowledge of inventory accounting in a distribution or product-based environment, including landed cost concepts.
• Multi-state salesand usetax compliance experience.

• Advanced Microsoft Excel skills (pivot tables, lookups, complex formulas).
• Proven ability to work independently with a remote-based manager and corporate parent.

Preferred

• CPA designation (notrequired).
• Experience in a wholesale distribution, import, or consumer products business.
• Familiarity with international vendor payment workflows and Asia-Pacific supplier dynamics.
• Exposure toPhocas, Power BI, or similar reporting tools.
• Prior experience supporting a parent–subsidiary reporting structure.

Working Conditions

• On-site at the Hauppauge, NY facility during onboarding and ramp-up, with eligibility for a hybrid schedule once fullyestablishedin the role.
• Standard business hours, with occasional extended hours during month-end close and year-end audit support.
• Regular collaboration with the California-based CFO and parent company finance team across a three-hour time zone difference.