Accounts Payable Clerk I (Remote)
California FAIR Plan Association • Full Time
Posted on Fri, Dec 19, 2025
POSITION SUMMARY
The Accounts Payable Clerk will support the day-to-day operations of accounts payable, review purchase orders, statements, verify invoice amounts owed, and respond to vendor inquiries.
PRINCIPAL DUTIES & RESPONSIBILITIES
- Prepare, process and post invoices timely and accurately.
- Assure that financial accounts are reconciled timely and accurately.
- Support timely and efficient month-end, quarter-end, and year-end close processes.
- Perform account analysis to identify and explain variances.
- Maintain proper documentation and file supporting documents, including approvals.
- Assist with internal and external audit requests.
- Liaise with the bank and other parties as required.
- Perform backup duties within the department as required.
SPECIFIC DUTIES & RESPONSIBILITIES (ACCOUNTING CLERK I) – ACCOUNTS PAYABLE
- Record and process daily transactions in accounts payable (i.e. obtain approvals and issue checks).
- Assist with accounts payable email queue and electronic file organization.
- Assist with printing daily premium refund checks and monthly commission checks.
- Assist with vendor maintenance in the general ledger, including set up of payment locations and creation of new vendor request forms and/or change forms.
- Assist with maintaining and keeping current W-9 documents for Accounts Payable vendors.
- Respond to vendor inquiries and assist with research of vendor payment discrepancies.
- Assist with processing employee garnishment, broker garnishment and broker’s backup withholding.
- Assist with monitoring company credit card, ensuring all transactions are approved with proper receipts submitted.
- Assist with uploading disbursements.
- Respond to internal and external broker commission inquiries.
EDUCATION & EXPERIENCE
- High school diploma required.
- 0 to 1 year of relevant work experience (Accounting Clerk I).
- Exceptional typing and 10 key by touch skills required.
- Excellent oral and written communication.
- Strong attention to detail and ability to operate with a high degree of accuracy.
- Microsoft Office suite experience required; intermediate Excel skills preferred.
- Microsoft Dynamics GP experience preferred.
ADDITIONAL REQUIREMENTS (PRIOR EXPERIENCE)
Accounts Payable Clerk I: 1-year accounts payable experience