Senior Trade Compliance Analyst

About Owens & Minor

At Owens & Minor, we are a critical part of the healthcare process. As a Fortune 500 company with 350+ facilities across the US and 22,000 teammates in over 90 countries, we provide integrated technologies, products and services across the full continuum of care. Customers—and their patients—are at the heart of what we do. Our mission is to empower our customers to advance healthcare, and our success starts with our teammates.

Owens & Minor Teammate Benefits

• Medical, dental, and vision insurance, available on first working day
• 401(k), eligibility after one year of service
• Employee stock purchase plan
• Tuition reimbursement

Job Description

The Trade Compliance Coordinator ensures compliant and efficient movement of goods across borders, with a focus on Honduras and U.S. regulatory requirements. This role manages classification, documentation, broker engagement, and regulatory filings—especially for U.S. FDA‑regulated products (including medical devices and device listing)—and CBP compliance. The coordinator partners cross‑functionally with Supply Chain, Logistics, Quality/Regulatory, and Commercial teams to reduce risk, cycle time, and landed cost while maintaining robust controls.

The anticipated pay range for this role is as follows: $115k-130k annually. The actual compensation offered may vary based on job related factors such as experience, skills, education and location.

Core Responsibilities

1) U.S. Import & Regulatory Compliance (CBP & FDA)

• Prepare, review, and approve import documentation (commercial invoices, packing lists, COO, certificates, SDS, and device documentation) to ensure CBP compliance (19 CFR).
• Maintain compliant HTS classification; validate duty/tax impacts, PGA flags (FDA, EPA, etc.), and country of origin determinations.
• Coordinate with customs brokers on entry filing accuracy (including FDA Affirmations of Compliance, product codes, intended use codes, and device listing numbers).
• Support FDA regulatory activities for medical devices (e.g., establishment registration, device listing updates, proprietary names, and owner/operator linkages under 21 CFR Part 807).
• Manage admissibility issues (e.g., line holds, exams, detentions) and assist with responses to CBP/FDA inquiries.
• Monitor changes in U.S. tariff schedules, rulings, and guidance impacting product portfolios.

2) LATAM Trade Compliance (Honduras priority)

• Ensure documentation and procedures align with Central American customs framework (e.g., CAUCA/RECAUCA) and national requirements (e.g., Aduanas Honduras / SAR).
• Coordinate import/export operations with LATAM brokers and forwarders; validate local tariff classification, valuation, origin, and licensing/permitting requirements.
• Support free trade agreements and preferential origin claims where applicable (e.g., DR‑CAFTA rules of origin and certificates).
• Track LATAM regulatory nuances (e.g., health authority registrations where required, labeling, Spanish‑language documentation).
• Resolve clearance issues, discrepancies, and post‑entry corrections; maintain audit‑ready records per local retention requirements.

3) Product & Master Data Governance

• Maintain accurate product master data for HTS, ECCN (as applicable), unit of measure, COO, valuation notes, and regulatory flags in ERP/TMS.
• Coordinate SKU onboarding and attribute changes with Product Management, Quality/Regulatory, and IT.

4) Internal Controls, Audits & Training

• Administer SOPs/work instructions for import/export processes, broker management, record‑keeping, and regulatory filings.
• Conduct internal file reviews and broker audits; remediate gaps and implement preventive controls.
• Deliver training to operations/warehouse/customer service teams on documentation accuracy, incoterms, and customs/FDA requirements.

5) Continuous Improvement & Metrics

• Drive cycle‑time reduction for customs clearance and FDA admissibility.
• Implement data‑driven improvements (e.g., standard templates, document automation, and dashboards).
• Report KPIs (see below), analyze trends, and lead corrective actions.

Qualifying Experience

• 3–5+ years in import/export and trade compliance, with hands‑on experience in LATAM (preferably Honduras) and U.S. CBP/FDA processes.
• Demonstrated proficiency with:
  • HTS classification (U.S. and LATAM), COO, valuation.
  • CBP entry processes, broker management, and PGA coordination.
  • FDA medical device requirements: product codes, intended use codes, Affirmations of Compliance, device listing and establishment registration (21 CFR Part 807).
• Experience with DR‑CAFTA or other preferential origin frameworks in Central America.
• Strong ERP/TMS familiarity (SAP, Oracle, or similar) and document control discipline.
• Language: English; Spanish a Plus, bit not essential.
• Excellent attention to detail, organization, and stakeholder communication.

Preferred Qualifications

• Bachelor’s degree in engineering, international business, Supply Chain Management, or other Supply Chain related discipline with strong preference to advanced degrees in relevant discipline or equivalent experience
• Trade compliance certifications (e.g., CTCS, L2/CCO), or customs broker/brokerage experience.
• Prior work with ANVISA/COFEPRIS/INVIMA or other LATAM health authorities (as applicable to the product portfolio).
• Knowledge of EAR/ITAR basics, export screening, and denied party checks.
• Familiarity with CAUCA/RECAUCA frameworks and Honduran customs procedures.
• Experience creating SOPs, running audits, and leading corrective actions.

Core Competencies

• Regulatory Accuracy: Applies regulations correctly (FDA/CBP/LATAM) to prevent holds, penalties, or misclassification.
• Problem Solving: Navigates clearance obstacles and reconciles data discrepancies quickly.
• Stakeholder Management: Balances compliance with commercial urgency across regions and functions.
• Data Discipline: Maintains clean master data; uses metrics to drive improvement.
• Ownership & Urgency: Proactively identifies risks, escalates appropriately, and delivers results under time constraints.

Key Performance Indicators (KPIs)

• Clearance Cycle Time: Average time from arrival to release (U.S. & Honduras).
• Entry Accuracy: % entries without CBP/FDA/health authority amendments.
• Classification Accuracy: % of SKUs with validated HTS/ECCN and current regulatory flags.
• Hold/Detention Rate: Rate of FDA/CBP/LATAM customs holds per 100 entries.
• Audit Findings: Number and severity; corrective action closure time.
• Cost Metrics: Broker/freight customs costs vs. baseline; duty optimization achieved.
• Training Coverage: % of relevant staff trained; training effectiveness feedback.

Tools & Systems

• ERP/TMS (e.g., SAP, Oracle, BluJay/Allyn, etc.)
• Broker portals and ABI/ACE reporting (read‑only dashboards where available)
• FDA systems for device registration/listing (e.g., FURLS)
• Document management and compliance trackers (SharePoint, Teams, Power BI)

How to Apply

#LI-ST1 If you feel this opportunity could be the next step in your career, we encourage you to apply. This position will accept applications on an ongoing basis. Owens & Minor is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, sex, sexual orientation, genetic information, religion, disability, age, status as a veteran , or any other status prohibited by applicable national, federal, state or local law.