NetSuite Project Accounting Specialist

PMA Consultants is seeking an experienced NetSuite Project Accounting Specialist to support our project-based consulting business. The NetSuite Project Accounting Specialist will be a hybrid role based at our Corporate Headquarters in Ann Arbor.  

 As an integral member of our FP&A/Contracts Team, this role is ideal for professionals with experience in ERP-driven project accounting, professional services billing, contract administration and project financial management.  The successful candidate will partner closely with project managers, finance leaders, and operations teams to manage complex client contracts, project setups, budget tracking and billing activities using NetSuite.

Candidates with experience in consulting, engineering, architecture, construction management, project controls, EPC firms or other project-based professional services environments are strongly encouraged to apply.

Key Responsibilities

• Manage project lifecycle billing activities within NetSuite ERP
• Customize invoices following multiple clients’ requirements.
• Keep project records and project files organized, updated, and easily accessible. These will include contract files, purchase orders, task orders, insurance certificates, and sub-consultant agreements.
• Establish project and task structures within NetSuite to support contractual billing requirements.
• Monitor and manage project account balances to identify outstanding debts or other inconsistencies.
• Communicate with project managers and clients to resolve payment issues.
• Organize timesheet data for invoices, as well as coordinating invoices from sub-consultants and travel and general expenses to be included in the PMA invoice to the client.
• Constantly monitor project budgets to ensure the projects stay within the approved budget throughout the performance of the services to the client.
• Alert project managers when they are close to the budget maximum.
• Answer questions and handle communications with clients regarding invoices and collection duties, including data reconciliation.
• Participate in internal initiatives supporting other departments within the organization. 

Qualifications

• Bachelor’s or associate degree in business or accounting-related fields preferred or at least 10 years of relevant work experience, or an equivalent combination of education and experience
• 5+ years of project accounting experience in a similar role with billing and general accounting duties 
• Experience with NetSuite and NetSuite billings module required
• Experience with other relevant software (e.g. Oracle, SAP, Deltek Vision)
• Proficiency in MS Office, primarily Excel
• Ability to perform math and other detail-oriented functions
• Knowledge of relevant laws, ethics, and confidentiality guidelines
• Excellent communication and organizational skills
• Ability to prioritize tasks based on urgency.
• Reliability in handling accounts and documents.